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Administrator : Marketing - Support Office Western Cape
The Building CompanyAirport Industria, ZA30+ days ago
Job descriptionEnsure that all billings are accounted for monthly. Invoicing Source and vet quotes for approval Receiving invoices and send out for authorization, code to relevant GL Track all information / communication related to the orders and invoicing process Department cash claims : handle slips, authorizations, re-imbursement, reconciliation, and enhancement of float Streamline departmental processes and ensure all compliance-related requirements as they pertain to financial processes are adhered to by all. Undertake daily administrative tasks as per the Managers’ instructions. Update and maintain the Marketing Departments’ documentation and database.When requested facilitate communication with other business units. Support the marketing department by carrying out daily tasks to keep the department functioning. Ensure all marketing additional project expenses are coded to the correct GL Account for comparison to budget. Communicates with Travel team to produce travel itineraries as requested by the marketing team. Assist in planning and arranging events, including organising catering. Attends workshops and conferences when requested.Monitor office supplies and research advantageous deals or suppliers Act as the point of contact between the Marketing Executive and internal / external clients Undertake the tasks of receiving calls, take messages and routing correspondence Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Develop and carry out an efficient documentation and filing system
Financial Reporting
- Be the link between Finance and the Marketing Department for the following action areas :
- Budget / Spend Reconciliation
Work on budget worksheet to recon monthly marketing department spend vs. budget.
Department Administration
Executive Assistance
To uphold and promote the company values
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Office Administrator • Airport Industria, ZA