Lease & Billing Accounting Specialist

We are seeking a detail-oriented and experienced Accounting Specialist to manage the end-to-end billing cycle for copier leases with service components, oversee accounts receivable processes, and ensure accurate and timely recording of lease transactions. The ideal candidate will have deep knowledge of CPC (cost-per-copy) and MRR (monthly recurring revenue) differences, hands-on experience in E-Automate, and the ability to identify and resolve discrepancies across meter reads, ledgers, and contracts.

Billing & Lease Accounting

Execute the complete billing cycle for copier leases with service, ensuring accuracy in CPC and MRR calculations.

Process lease payments and invoices in E-Automate, including posting, integrations, and step-by-step transaction management.

Accurately record lease schedules over multi-year terms, understanding capital vs. operating lease treatment, deferrals, renewals, and adjustments.

Reconcile and validate meter reads, identifying and correcting errors or mismatches in billing logic.

2. Accounts Receivable & Payables

Collections – Proactively manage customer accounts to ensure timely payments; initiate reminder calls / emails before due dates; follow up on overdue accounts; negotiate payment arrangements when necessary; document all collection activities in the system; escalate high-risk accounts for management review.

Conduct AR aging reviews, set credit limits, and manage vendor payment schedules for optimal cash flow.

Reconcile customer ledgers by matching payments to invoices and resolving discrepancies without prompting.

Collaborate with sales, service, and leasing companies to resolve disputed payments or billing issues.

3. Financial Analysis & Reporting

Perform P&L variance analysis, linking differences to operational events and cost drivers.

Identify and implement process improvements that reduce errors, shorten processing time, and increase efficiency.

Ensure all accounting activities comply with GAAP and internal policies.

4. Cross-Department Collaboration & Problem-Solving

Work proactively with other departments to resolve contract or billing disputes.

Provide professional, fact-based communication with external partners and leasing companies.

Manage workloads during peak periods, using prioritization tools to meet deadlines.

5. Compliance & Ethics

Promptly report and correct discovered financial errors affecting clients.

Maintain ethical standards in handling client accounts and sensitive data.

Qualifications

Required :

3+ years of experience in lease accounting, billing, or AR / AP within the copier, print, or managed services industry.

Proficiency with E-Automate and familiarity with CPC / MRR billing models.

Strong understanding of lease accounting principles (capital vs. operating leases).

Experience reconciling complex ledgers, performing variance analysis, and managing vendor payments.

Demonstrated ability to meet tight deadlines under pressure.

Preferred :

Experience with meter read reconciliation in copier or printer environments.

Proven record of implementing automation or process improvements in accounting workflows.

Strong cross-functional communication skills and experience resolving disputes.

Skills & Attributes

High attention to detail and accuracy.

Strong analytical and problem-solving skills.

Excellent organizational skills, with the ability to prioritize tasks effectively.

Professional and clear communication style, both verbal and written.

Commitment to ethical standards and client confidentiality.

Performance Metrics

Accuracy rate in billing and reconciliations.

Resolution time for discrepancies and disputes.

AR aging improvement and DSO reduction.

Number of process improvements implemented and documented.