Facilities Office Coordinator

Press Tab to Move to Skip to Content LinkSelect how often (in days) to receive an alert : Date Posted : 06 / 24 / Req ID : Faculty / Division : Temerty Faculty of MedicineDepartment : Facilities Management & Space PlanningCampus : St. George (Downtown Toronto)Position Number : Description : About us : Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your opportunity : The Facilities Management and Space Planning Office is responsible for all aspects of capital project planning, high-level, strategic space planning and facilities space planning for various Faculty projects on the St. George and suburban campuses of the University of Toronto.Acting as a conduit between the Executive Director, Major Projects and Facilities Management, the Director, Facilities Management & Space Planning, a highly collaborative office and a wide range of internal and external stakeholders, you will be responsible for facilitating planned and ad hoc service requests and communicating key information to senior leadership, vendors and building occupants.

Your proactive nature will enable you to anticipate the needs of our leadership team, and your courteous manner will help create a welcoming and inclusive space.Your responsibilities will include : Acting as the first point of contact for property and facilities issues and identifying and reporting facility repair and maintenance needsMaintaining calendars and scheduling appointments for senior leadership, and coordinating room scheduling calendarsLiaising with facilities and caretaking staff to facilitate resolution of building issues and submitting service ordersApplying established standards to control distribution of space and room accessReconciling accounts and receiving invoices and approving payment for internal trades and external contractorsEssential Qualifications : Advanced College Diploma (3 years) or acceptable combination of equivalent experienceMinimum three years' of relevant facilities support experience, including space management, move coordination and facility maintenanceExperience serving asthe first point of contact dealing with a wide range of requests from students, faculty, staff and the general publicExperience maintaining staff calendars and coordinating room bookingsExperience ordering equipment and supplies and coordinating space allocation, security access and service ordersExperience preparing invoices, expense reimbursements and reconciling accounts and receiving invoices and approving payment for internal trades and external contractorsExperience maintaining databases and generating reportsAdvanced technical skills in MS Office Suite, particularly MS Excel, room booking softwareExcellent interpersonal, communication and organizational skillsGood judgement, tact and diplomacyProfessional and pleasant mannerExperience handling sensitive and confidential informationTo be successful in this role you will be : DiplomaticProactiveThis is a maternity leave replacement position, ending September .Closing Date : 07 / 08 / , 11 : 59PM ETEmployee Group : USWAppointment Type : Budget - TermSchedule : Full-TimePay Scale Group & Hiring Zone : USW Pay Band 09 $66,.

with an annual step progression to a maximum of $85,.

Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / ManagerialRecruiter : Amanda KrmekLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community.

Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey.

This survey is voluntary.

Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff.

Results will be aggregated for institutional planning purposes.

For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.

Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).

As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please

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