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Debtors Clerk

Debtors Clerk

Southern Oil LtdZA
30+ days ago
Job description

Job title : Debtors Clerk

Job Location : Western Cape, Deadline : September 01, 2025 Quick Recommended Links

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Responsibilities

Accounts Receivable Management

  • Process incoming payments promptly and accurately
  • Generate and send out invoices to customers
  • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
  • Monitor customer accounts for delayed or missed payments

    • Customer Interaction :

  • Communicate with customers via phone, email, and in-person to resolve billing queries and discrepancies
  • Provide timely and accurate responses to customer inquiries regarding their accounts

    • Collections

  • Follow up on overdue invoices and payments
  • Implement and manage payment plans for customers with overdue balances
  • Escalate collection issues to the relevant manager or department

    • Record Keeping :

  • Maintain accurate and up-to-date records of all accounts receivable transactions
  • Prepare regular reports on accounts receivable status, including aging reports

    • Compliance

  • Ensure compliance with company policies and relevant accounting regulations.
  • Facilitate new credit approvals / increase in existing limits

    • Month-End and Year-End Close

  • Assist with month-end and year-end closing processes, including account reconciliations and audit preparations
  • Collaborate with the finance team to ensure timely and accurate financial reporting

    • Health and Safety

  • Participate in safety forums and attend relevant training / programmes
  • Report all safety incidents to the relevant people
  • Comply with safety policies and procedures
  • Wear protective clothing (where applicable) at all times

    • Requirements

  • Grade 12, coupled with relevant tertiary qualification
  • Working knowledge of SAP, recommended
  • A minimum of 2 years relevant working experience essential
  • Working experience related to a retail environment recommended
  • Proficiency in Microsoft Office, particularly Excel.
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