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Office Assistant

Rand WaterZA

30+ days ago

Job description

Job title : Office Assistant

Job Location : Gauteng, Cape Town Deadline : July 19, 2025 Quick Recommended Links

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Minimum Requirements

Minimum : Grade 12 with 2 years’ experience administration / secretarial field and a national certificate in office administration.

Desired : National Diploma in office administration.

Competent in using Maximo.

Computer Literate : Microsoft office and 2 years SAP knowledge essential.

Code 8 Drivers license essential.

Accurate typing and report writing

Primary Duties

Administrative support to the site-doing all staff related administration to the site and vehicles (trip sheets, booking services, loan vehicles etc.)

Assist in managing schedules, organizing meetings and travel, handling correspondence, and ensuring the office functions smoothly.

Assist in providing efficient and effective administrative and secretarial support to ensure the manager's time and resources are used effectively.

Maintaining office systems, ordering supplies, and ensuring a well-organized workspace.

Assist in generating work orders on Maximo and develop a spreadsheet for tracking the work orders and submission timelines.

Create SAP reservations / Requisitions.

Submission of staff time sheets, travel claims and other forms / documents to the relevant department.

Ensure all invoices received are signed before being sent to the financial department for payment.

Perform receptionist duties as required.

Ensure noticeboards are all up to date.

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Office Assistant • ZA