ACCOUNT PAYABLE ADMINISTRATOR

Accounts Payable Administrator

Finance

Accountable for specialist work outputs within defined quality standards, operating procedures and work routines.

Job Purpose

As a Creditors / Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts & effective and efficient resolution of supplier queries

Key Accountabilities and Outputs

Accounts Payable Administration

Management of Supplier Payments aligned to policy

Full and through understanding of the PTP process and procedures

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements

Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions

Reconciles processed work by verifying entries and comparing system reports to balances.

Charges expenses to accounts and cost centres by analysing invoice / expense reports; recording entries.

Updates & reports creditors by totalling unpaid suppliers

Maintains supplier records through monthly review of Supplier masterdata.

Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers.

Resolves valid or authorized claims by entering adjusting entries.

Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments

Issuing of monthly supplier statements

Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation.

Ensures credit is received for outstanding memos / claims.

Verifies vendor accounts by reconciling monthly statements and related transactions.

Maintains historical records by filing documents.

Adherence to the health, safety and environmental standards

Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee

Ensure compliance to all relevant legislation

General

Conversant with relevant business information, policies, processes and procedures

Maintains expected performance standards

While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.

Qualifications and Experience

National Diploma / NQF 6 (Preferred)

Upto 3 years experience (Operational) FMCG, experience in a creditors department

Key Qualities

Critical Success Factors