Business Office Coordinator

The Business Office Coordinator is responsible for coordinating and managing the office functions, including accounts receivable, collections, accounts payable, payroll, and resident and employee files for the community.

They also provide assistance to the Executive Director.

Primary Duties & Responsibilities

Manage localized accounting functions for the community, including billing and accounting support services to meet performance results, deadlines, and reporting requirements.

Collect census activity data from departments for submission to the home office.

Follow the monthly calendar to ensure all financial data expectations and deadlines are met.

Handle all accounts receivable collection procedures.

Distribute resident billing timely, and respond to inquiries regarding charges, billing, and payments.

Assign expenses to proper department codes.

Make daily bank deposits.

Maintain petty cash processes, including ledger accounting for disbursements.

Participate in monthly budget variance meetings and prepare reports.

Prepare refund requests for residents when applicable.

Assist in onboarding new hires, including paperwork and setup in the time clock system.

Process payroll, including inputting missed punches, holidays, obtaining approvals, and submitting on time.

Perform general accounting duties as necessary.

Perform other tasks as requested.

Qualifications & Physical Requirements

Desire to work with seniors in an environment that upholds their privacy, dignity, choice, independence, and individuality.

Excellent math skills.

Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly.

Professional appearance and demeanor.

Strong organizational skills, able to multitask, and manage time effectively in a fast-paced environment.

Ability to handle confidential information appropriately.

Strong attention to detail and accuracy.

Effective communication skills with all levels of management, staff, residents, family members, and outside contacts.

Ability to maintain accurate financial and other records and provide information as needed.

Highly professional and dependable.

Strong problem-solving and analytical skills.

Education & Experience

High school diploma or GED required.

Preferably at least two years of college education.

Supervisory or management experience preferred.

Experience with business applications and accounting software.

Additional Information

This is an entry-level, full-time position in the Business Consulting and Services industry.

The role involves working with seniors and requires professionalism, organization, and attention to detail.

J Ljbffr