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Dispatch Manager

Dispatch Manager

Southern Oil LtdZA
27 days ago
Job description

Job title : Dispatch Manager

Job Location : Western Cape, Deadline : August 11, 2025 Quick Recommended Links

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Responsibilities

  • To supervise and lead the dispatch team in the day to day operational activities to ensure that the following tasks are performed according to company standards and in time.

    • Procedures :

  • Ensure all procedures for the loading and offloading of trucks and the wash bay are up to date and applicable to the operational workings of the company
  • Ensure all staff old and new are trained on all the applicable dispatch and wash bay procedures and that regular refreshment training is provided
  • Ensure that all relevant training records are presented to the Quality Manager in due course

    • Equipment

  • Ensure that all loading and offloading equipment, fittings and pipes are regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company
  • Ensure all wash bay equipment is regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company

    • Loading of trucks :

  • Ensure vehicle availability according Sales Operations requirement
  • Ensure that all trucks are inspected and that all inspection sheets are completed before loading commences
  • Ensure that all filter inspection sheets are completed and submitted when loading oil trucks

    • Wash bay :

  • Ensure that all incoming SOILL trucks are washed and inspected as per food safety and QC standards
  • Ensure all truck fittings are washed and returned to the specific trucks for dispatch to the drivers
  • Ensure all cans and flow bins are washed and inspected as per food safety and QC standards
  • Ensure the wash bay is clean and waste free at all times
  • Report problems with the wash bay to the QC Manager and Maintenance Manager

    • Personnel Management :

  • Administrate the shift system and manage leave of subordinates to ensure fluent functioning of dispatch at all times
  • Authorise overtime for all subordinates
  • Lead, motivate and inspire the dispatch team in order to ensure that discipline, top performance and productivity of the team is achieved continuously.
  • Investigate non-conformances with regards to the loading and off-loading of trucks and loads and suggest solutions to be implemented.

    • Inventory control :

  • Will be responsible for all the cleaning stock in the wash bay
  • Will report all deviations to Agriculture Resource Manager daily

    • Housekeeping :

  • To take ownership of the premises’ housekeeping and cleaning according to food safety standards, routine inspections and reporting of non- conformances in this regard to the food safety team.
  • Will ensure all site cleaning and waste removal activities are performed according waste management program.
  • Ensure all cleaning programs are implemented.
  • Ensure all housekeeping inspections are up to date.
  • Arrange for effective waste removal.

    • Health and Safety

  • Participate in safety forums created by Soill for example safety meetings and safety talks
  • Follow-up on any activities assigned through safety meetings / committees / representatives / management
  • Report all safety incidents to the relevant people
  • Attend safety education and refresher programmes
  • Comply with safety policies and procedures at Soill
  • Distribute safety information as and when required
  • Wear protective clothing (where applicable) at all times

    • Requirements

    Qualification and Experience

  • Grade 12
  • Degree / Diploma in Transport Management / Supply Chain would be an advantage
  • Computer literacy i.e., MS Word, MS Excel and experience in computerised accounting packages e.g.  SAP system.
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