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Executive Assistant (REMOTE SOUTH AFRICA) - 35074459567

Executive Assistant (REMOTE SOUTH AFRICA) - 35074459567

SomewhereSouth Africa, South Africa, South Africa
3 days ago
Job type
  • Remote
Job description

Job Title : Executive Assistant (Remote, Offshore)

Location : Remote

Type : Full-time, M-F with some flexibility of hours as long as they’re within CST.

About the Role : We are seeking a highly organized and proactive Executive Assistant (EA) to support our growing content team. In this role, you will be a key player in helping manage 2-3 content creators’ workload who are responsible for newsletters, social media posts, podcasting, and attending conferences. You will be working closely with the content team to ensure smooth day-to-day operations, task management, and effective communication. If you are someone who thrives in a flexible environment and enjoys being a supportive, operational backbone for a team, this is the perfect role for you.

We value flexibility and, in return, offer the same. We understand the importance of work-life balance and are happy to accommodate flexible working hours as long as you're able to ensure the tasks are getting done and the workflow remains seamless.

Key Responsibilities :

  • Task Management : Help organize daily tasks and to-do lists for the content creators. You’ll be checking in with them in the morning and halfway through the day to ensure work is progressing and deadlines are being met.
  • Newsletter Scheduling : Assist in the scheduling and sending of up to 3 newsletters per week, ensuring they go out on time, whether during regular business hours or evenings / weekends.
  • Email Management : Check in and manage emails to ensure that nothing slips through the cracks and important messages are addressed promptly.
  • Travel Coordination : Assist with booking travel for content creators attending conferences and events.
  • General Administrative Support : Provide backup support for content managers, helping with anything from organizing schedules to ensuring smooth operations for content creation.
  • Proofreading & Writing Support : If you have strong English written communication skills, you'll also assist in proofreading content, ensuring it's polished and ready for distribution.

Required Skills & Experience :

  • Project Management and / or Admin Support : Background in project management, administrative support, or operational functions. Experience in ensuring tasks are completed on time and to a high standard.
  • Communication Skills : Excellent written communication skills. Experience in proofreading and ensuring clear, professional communication.
  • Organizational Skills : Strong attention to detail and ability to stay organized while juggling multiple tasks, deadlines, and content schedules.
  • Task Check-ins : Ability to check in with the team to ensure work is getting done, and progress is being made on projects.
  • Flexibility : Comfortable working outside of traditional 9-5 hours as needed, including evenings and weekends for newsletter sends.
  • Tech-Savvy : Experience with project management tools (Asana, Trello, etc.), email management systems, and general office tools (Google Suite, etc.).
  • Creative Industry Experience (Preferred) : Experience in a creative or writing-based industry is a plus, but not required.

    • Why Join Us?

  • Flexibility : We offer flexibility in working hours, so long as tasks and deadlines are met. We’ll be flexible with you if you’re flexible with us!
  • Remote Work : Work from anywhere, managing a diverse team of content creators.
  • Collaborative Team : Be an integral part of a growing, creative team while offering operational support and backup to content managers.

    • How to Apply : If you are highly organized, have excellent communication skills, and are ready to take on a flexible and rewarding remote role, we would love to hear from you. Please submit your resume and a brief cover letter explaining why you're the perfect fit for this role.