Project Coordinator

Responsibilities

• Maintain and monitor project BOMs and ETAs from suppliers.
• Run MRP for project lines to create purchase requisitions and control inventories.
• Release CP module activities, and create sales orders and purchase requisitions.
• Send PRs to the procurement department and follow up to ensure POs are sent to suppliers.
• Follow up with suppliers regarding deliveries and discrepancies with deliveries.
• Print pick slips and resolve any discrepancies.
• Ensure project items are ready for delivery on time.
• Assist with new vendor creation.
• Assist with payments for vendors.
• Create codes for new products.
• Create quotes for project clients only.
• Create invoices to IL for 3rd party orders.
• Upload documentation, files and photos to CP module.
• Organize, facilitate and participate in stakeholder meetings.
• Document and follow up on decisions and actions discuss in meetings.
• Monitor and adhere to project deadlines to achieve goals and objectives.
• Provide administrative support as needed.
• Participate in developing project strategies and sourcing of local alternative products.
• Assess project and supplier risks and provide solutions where applicable.
• Liaise with Product Managers, Procurement, and Planners as required.
• Coordinate with SADC Dispatch Coordinator to pick, pack, crate, and store project orders.
• Manage paperwork and ensure materials are checked, packed and labeled.
• Action emails timeously and prioritize feedback to stakeholders.
• Monitor port and supplier status and communicate delays.
• Calculate and schedule transportation requirements.
• Supervise picking, packing and transportation processes to ensure accuracy and efficiency.
• Supervise and document stock count.
• Assist with loading of Trucks and containers.

Education and Experience

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