Full-Time BookKeeper

The Deutsche Schule Durban (DSD) is seeking a detail-oriented and experienced full-time Bookkeeper to join our administrative team. This role is essential for maintaining accurate financial records, ensuring compliance with SARS regulations, and supporting the school’s operational efficiency. The position operates during normal business hours (typically 08 : 00 to 16 : 30, Monday to Friday) and includes 15 annual leave days per annum. The successful candidate will report to the School’s Finance Director with a dotted line to the Principal and Bursar, and play a key role in safeguarding our financial integrity.

Key Responsibilities

In addition to the core duties provided, the role encompasses standard bookkeeping practices to ensure comprehensive financial oversight. Responsibilities include :

• Sales and Debtors Management : Processing all sales transactions (e.g., tuition fees, event payments) using accounting software; maintaining accurate debtors’ records; issuing invoices and statements; following up on overdue accounts; and managing collections to minimize bad debts.
• Purchases and Creditors Management : Handling purchase transactions for school supplies, utilities, and services; maintaining creditors’ records; verifying supplier invoices against purchase orders; processing payments; and negotiating terms where applicable to optimize cash flow.
• Banking and Reconciliation : Reconciling petty cash and bank statements with internal records monthly; processing bank transfers, deposits, and electronic payments; maintaining banking records; detecting and resolving discrepancies; and ensuring secure handling of financial instruments.
• School Uniform Shop Operations : Processing transactions for uniform sales; maintaining inventory records including stock levels, purchases, and sales; conducting periodic stock counts; managing supplier relationships for uniforms; and reporting on shop profitability.
• Fixed Assets Management : Recording acquisitions, disposals, and depreciations of fixed assets (e.g., furniture, equipment, vehicles); maintaining an asset register; ensuring compliance with accounting standards for capitalization and valuation; and preparing depreciation schedules.
• Accounting Journals and General Ledger : Processing adjusting journal entries; maintaining the general ledger (GL) accounts; ensuring all transactions are accurately coded and classified; and supporting month-end and year-end closings.
• Accruals, Deferrals, and Provisions : Calculating and processing accruals (e.g., unpaid expenses), deferrals (e.g., prepaid income), and provisions (e.g., for doubtful debts or warranties); ensuring these align with accrual accounting principles and tax requirements.
• Reconciliations : Performing regular reconciliations of debtors, creditors, inventory, bank accounts, fixed assets, and all GL accounts; identifying variances; investigating root causes; and implementing corrective actions to maintain financial accuracy.
• Payroll Processing : Managing payroll in the designated payroll system, including calculating salaries, deductions (e.g., PAYE, UIF), bonuses, and leave accruals; processing timesheets and overtime; ensuring compliance with labor laws; and preparing / submitting payroll reports to SARS (e.g., EMP201, EMP501 reconciliations).

Additional Duties (Expanded for Completeness)

To cover potential oversights, the role may also include :

Requirements and Qualifications

Benefits and Terms

How to Apply

Interested candidates should submit a CV, cover letter, and references to , marked “Attention for the Principal : Bookkeeper” by 17h00, Monday, 3 November 2025.

Shortlisted applicants will be contacted for interviews.

The appointment of candidates is at the Deutsche Schule Durban’s sole discretion. Applicants are invited from South African citizens and persons with a legal work permit. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short listed candidates will be contacted. If you have not heard from the Deutsche Schule Durban within 10 days of the closing date, please assume that you have been unsuccessful in your application.

Deutsche Schule Durban, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

Closing Date

03 / 11 / 2025

Cowies Hill Durban, KwaZulu-Natal, South Africa

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