Real Estate Property Coordinator

PurposeShell Downstream South Africa is a mature market with approximately operational Mobility sites.

The Mobility Network team has plans to high-grade the network with a balanced approach of optimizing the existing portfolio of sites and growing the network using different investment models.

This role will play an important role in this journey to lead and support the operations and the strategic priorities of the Real Estate portfolio within the Mobility Network Development team, ensuring regulatory compliance, financial accuracy, asset optimisation, and seamless stakeholder coordination.

This role is pivotal in embedding internal capability, driving operational continuity, and aligning property decisions with Mobility South Africa's broader ambitions.

Position Description - Accountabilities

Maintain GSAP and associated systems oversight with managing the full asset lifecycle from project creation, to capitalisation, and then write-offs, whilst ensuring data integrity and compliance within GSAP and associated systems. Develop and implement control documents aligned with Shell's compliance standards and external regulations. Work with Property Manager to lead internal audits and ensure readiness for external reviews. Oversee Global Payment Requests (GPRs), FI invoices, C&P processes, vendor and AP accounts reconciliations, and legal and legislative payment processes. Support Finance Capex, OPEX, and ARO planning, whilst also preparing and supporting the review of financial reports to support strategic decision-making. Lead annual turnover audits across the head lease network, ensuring contractual obligations are met and financial reporting is accurate.

Also supporting with monthly Sales Based Rental TriRiga process and with volume data requests from external stakeholders (landlords, SANRAL, valuers, etc).

Act as focal point for activities relating to zoning, subdivisions, consolidations, consent use, bond cancellations, servitude cancellations, and any other town planning activities.

Lead title deed endorsement projects to align property records with Shell's legal entity.

Support Property Manager with lease administration, renewals, site inspections, maintenance coordination, and vendor oversight.

Engage with landlords and tenants to ensure smooth operations and compliance.

Conduct network-wide performance reviews, identifying underutilised assets for divestment or repurposing, and drive landbank clean-up and title deed resolution.

Align property decisions with Shell's Network Value Maximisation (NVM) strategy.

Coordinate account activities and partner transitions.

Foster collaboration with Shell's Real Estate partner and internal teams.

Act as a strategic bridge across Real Estate, Network Planning, Engineering, Finance, Sales & Ops, Environmental, SGW, and Legal to enable faster decision-making, improved data flow, and enhanced responsiveness.

Sserve as Primary SharePoint Site Owner for the Mobility Network Development team, ensuring accurate documentation and knowledge sharing across the network.

Also act as focal point for Real Estate Data Governance and Group Records Management, ensuring accuracy and accessibility of Real Estate data and records.

Position Description - Skills And Requirements

LAT (Leadership, Accountability, Teamwork) behaviors as well as Personal & Business skills will constitute the backbone of a successful Mobility organization.

We are therefore looking for candidates with credibility (or proven willingness and capability to improve) and a good reputation in these areas.

The candidate should have the following skills and requirements : Degree / Diploma in Real Estate / Property Management, Business Management, or related field.5+ years of experience in Real Estate / property coordination, asset management, and finance operations.Experience with the Mobility Network landscape and its dynamics is essential.Highly numerate (analytical) & proficient with the Microsoft Office Suite, with Excel in particular.Proficiency with using GSAP, TriRiga lease administration system (or similar), SharePoint.Excellent stakeholder management skills with influencing without formal authority.Excellent communication skills, both verbal and written.Strategic mindset with attention to detail and operational agility.Strong track record in managing complex projects and dealing with ad hoc activities.Ability to work in a multi-cultural environment.

Position description -Special Challenges

A solution provider - demonstrates continuous improvement and proposes alternative solutions and is able to effectively influence and get stakeholder buy-in on the alternative solution.

Able to analyze & interpret data within tight deadlines and then tabling recommendations for approval.

Able to set & work with (conflicting) priorities and with various internal and external stakeholders.

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