Procurement Administrator

Minimum of 2 to 3 years, experience in Procurement or Logistics CoordinatingComputer Literacy with at least the ability to work on Word and Excel in the Microsoft Office suite.Knowledge of Syspro or an Accounting system will be of benefitA good team player with above average communication skills both telephonically and in person.Proven experience in successfully interacting with suppliers and customers.The ability to handle multiple responsibilities at the same time.Self-driven and enthusiastic with a strong procurement service.English literacy and numeracy of at least a Grade 12 level.Professional and presentable appearanceJob purpose : Receive sales orders with all supporting documents from sales, validate all docs to ensure correctness of documents.Ensure that the Price Exception is valid / not expiredCreate and send purchase orders to suppliers- local and foreignCheck stock availability, within Syspro before placing orders by checking if stock is committed or held as stock to keep.Receive order acknowledgements with ETA and check the original PO with this to see any discrepancies also the entity name being invoiced.When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing.Closing off purchase orders already GRN / received completely.Liaise with suppliers to consolidate shipmentsAdvise sales on ETASReport shipment delays to sales / LogisticsCreate POs for technical re : orders for spares and repairsFollow up on overdue ordersEnsuring that major suppliers mail the back log on Friday for preparation of sales back-order meeting on MondaysPrint POS report and change ETA datesFollow up on SLA contracts on back order.Keep track on hardware that require software license to be ordered - planning is keyGet approval on purchases that have no sales ordersEnsure orders are placed in correct warehouse categoriesLiaise with new suppliers to complete credit app and obtain BBBEE status before onboarding supplier.Follow up with credit notes from suppliersLinking sales orders with PO numbersUpdating the PE quotes from suppliers to ensure that they are current.

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