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Off-Campus Accommodation Inspector (Post Level 12)

Off-Campus Accommodation Inspector (Post Level 12)

University of the Free StateZA
29 days ago
Job description

Job title : Off-Campus Accommodation Inspector (Post Level 12)

Job Location : Free State,

Deadline : November 03, 2025

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Duties and responsibilities

Administration : Evaluation and Applications :

  • Ensure all documentation is filled out according to the list of required documents for accreditation.
  • Verify the correctness of the supplied documentation for accreditation and verification status.
  • Compile an inspection schedule for applications for the accreditation of Off-Campus student addresses.
  • Fill all the inspection schedules.
  • Send correspondence of the availability of accommodation to the Off-Campus Accredited Service Providers and update regularly.
  • Assist with the verification of Off-Campus accommodation.
  • Keep a record of all correspondence with Service Providers / students / SAPS / Mangaung Metro and all other parties.
  • Ensure that files for accredited Service Providers are according to the requirements for the UFS Audit.
  • Follow up on updated reports from the police / neighbourhood watch for the specific area / cluster.
  • Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the re-application for accreditation.

    • Communication :

  • Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
  • Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take messages.
  • Liaise with potential Off-Campus Accommodation Service Providers, students, and visitors, as well as answering queries.
  • Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
  • Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
  • Confirm the submission of the application for accreditation by the Service Provider.
  • Send communication to Service Providers regarding the outcome of the inspection.
  • Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.
  • Communicate with students regarding their private accommodation applications.

    • Inspections :

  • Confirm availability of Service Providers for pre- and post-inspections.
  • Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.
  • Ensure that all inspections are conducted as per the inspection checklist provided by the officer for Off-Campus accommodation.
  • Compile a report for each inspection conducted and its findings.
  • Compile a weekly summary report on the outcome of the inspections conducted.

    • Inherent requirements :

  • A bachelor’s degree or an advanced diploma / BTech degree / postgraduate certificate on NQF Level 7 in Building Science or Civil Engineering.
  • A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
  • A valid driver's license (attach proof).

    • Recommendations :

  • Postgraduate qualification.
  • Experience in building inspections.
  • Experience in construction projects.
  • Experience interpreting building plans.
  • Basic knowledge of relevant building legislation.
  • Basic knowledge of rezoning / consent use protocols.
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