Financial Administrator

Job Title : Financial Administrator

Location : Gauteng, Tshwane Metro, Centurion

Job Type : 12 month contract, Full-Time

Main Purpose :

Assisting the Financial Manager with the full function of the Finance department, as well as performing ad-hoc office management and secretarial work as and when required.

Job Duties :

Financial Administration

• Calculate, prepare and issue invoices, account statements, and other financial related statements according to established procedures.
• Ensure accuracy of customer and supplier invoices processed for Financial Manager.
• Match purchase orders with invoices and record the necessary information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, and other calculations as required.
• Reconcile or note and report discrepancies found in records.
• Access ERP system to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using ERP system.
• Process bank transactions for all bank accounts into ERP system on a weekly basis.
• Prepare purchase orders and expense reports.
• Assist in the filing of VAT201’s, EMP201’s and other tax related returns as and when required.
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Maintain inventory records.
• Obtain valid Supplier BEE Certificates.
• Assist in the monthly payroll run as and when required.
• Reconcile and allocate customer and supplier payments from bank statement on a weekly basis.
• Load approved payments in the bank as and when required.
• Interface with auditors with regards to invoices, statements, VAT etc.
• Assist with ensuring accounts are up to date for audits.
• Provide assistance to auditors when conducting audits.
• Filing of customer and supplier invoices for audit purposes.
• Willingness to attend first aid course.
• Processing of invoices onto COUPA and ARIBA as and when required.
• Performance of Ad-hoc financial admin duties as and when required.

Office Management and Reception

Required Qualifications :