Project Coordinator

City Of Cape TownCape Town, Western Cape, South Africa

1 day ago

Job description

Overview

Explore project coordinator jobs, where organizational skills meet leadership. Project coordinators are vital in ensuring projects run smoothly, on time, and within budget. These professionals often work across various industries, from construction and IT to healthcare and marketing, providing essential support to project managers and teams.

Key responsibilities include scheduling, resource allocation, documentation, and communication. Project coordinator roles require strong attention to detail, excellent communication skills, and the ability to multitask effectively. Individuals in these positions often serve as the central point of contact for project-related information, keeping stakeholders informed of progress and potential issues.

Job opportunities for project coordinators are available nationwide, reflecting the broad need for skilled project support. Whether you are an experienced coordinator or looking to start your career in project management, numerous openings offer competitive salaries and growth potential. Search for project coordinator positions to find the perfect fit for your skills and career aspirations.

What Jobs are available for Project Coordinator in South Africa?

Showing 127 Project Coordinator jobs in South Africa

Job Descriptions by Location

Cape Town, Western Cape Communicate Recruitment

Posted 17 days ago

Job Description

Support the delivery of engineering projects by coordinating schedules, tracking milestones, and maintaining accurate project documentation. Liaise with cross-functional teams to ensure effective communication and smooth workflow. Assist in monitoring timelines, budgets, and resources to keep projects on track and within scope. Contribute to problem-solving discussions and help align technical and operational objectives. Develop project management and technical skills through mentorship and exposure to high-impact projects. Take on increasing responsibility with a clear pathway toward future senior or management opportunities.

Skills & Experience :

Minimum 3-4 years of experience in a project coordination (preferably in a manufacturing environment).
Excellent communication, strong organizational and multitasking skills.
Solid understanding of project workflows, documentation control, and reporting.
Proficient in MS Office (Word, Excel, Project) and project management tools.
A proactive, analytical mindset with strong attention to detail and a drive for results.

Qualification :

Degree or Diploma in Engineering is essential.

Certification in project management will be advantageous.

Only South African residents or individuals with a relevant South African work permit will be considered.

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Cape Town, Western Cape Communicate Recruitment

Posted 23 days ago

Job Description

Support the execution of projects by managing schedules, tracking progress, and maintaining accurate project documentation. Coordinate and liaise with team members to ensure tasks are completed efficiently and deadlines are met. Assist in monitoring workflows and maintaining alignment between technical teams and business objectives. Contribute to process improvements and continuous improvement initiatives within projects. Develop new skills and grow into more responsibilities leading to future management role.

Skills & Experience :

Minimum 3-5 years of experience in a planning role from a technical environment.

Experience in manufacturing or R&D environment.

Strong ability with project management software such as Trello, Asana, MS Projects, MS Planner.

Qualification :

Diploma or Degree in Engineering.

Certificate or diploma in project management is advantageous.

Only South African residents or individuals with a relevant South African work permit will be considered.

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Centurion, Gauteng R - R Y G4S

Posted today

Job Description

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Project Coordinator based at our Head Office in Centurion, reporting to the Regional Technical Manager.

This role is responsible for supporting the project management processes. This includes understanding project goals, deadlines, and financial boundaries so management can best allocate resources, benchmarking, scheduling project deadlines, and general coordination.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Main Responsibilities

Administration costing and finance aspects of projects

Consolidation of monthly invoices received

Follow-up with 3rd parties and vendors

Taking delivery of orders

Reconciliation of costs of project, petty cash, Technology Supplier Payments

Keep track of billable hours

Assist AR & AP with client & supplier order / invoicing queries

Meet with suppliers for account & invoice queries

Check regional stock sheet allocations

Monitor month end invoicing to meet forecast

Effective Stock Administration

Maintenance of stock levels – transport, ordering, purchasing

Manage procurement process from placing orders, to generating POs

Distribution of stock as required and ordered

Maintenance of stock database

Procurement

Sourcing, negotiation, contract management and supplier relationship management.

Sourcing of quotes from a minimum of three suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.

Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.

Assist with maintenance of equipment and disposal, transfer of equipment between regions

Asset Management

Compiling an inventory of the region.

Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations

Asset life cycle and ancillary cost management

Assist with staff deployment and project requirements

Logistics around flights and accommodation as needed for projects

Import and customs clearing for project stock

Process travel on Travelit for approval

Process Uniform, Stationary & Grocery requests from Regions & AMR Business Unit

Compile and maintain project plan

Liaise with management over bottlenecks and requirements

Review project profitability

Assist with Project spill over in all regions

Effective Project Administration

Compile and maintain project plan

Liaise with management over bottlenecks and requirements

Review project profitability

Effective E-Works Administration

Load jobs and communicate with technicians and managers

Load purchase orders

Send invoices for GRV

Prepare SOQ for invoicing to clients

Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks

Process completed Job Cards for Request For Order & No Charge Quotes

Ad Hoc

Process EFT payments to suppliers

Assist with out of country shipping for projects

Arrange and conclude shipping inspections for customs

Process vendor applications for Clients & suppliers

Health and Safety

Participate in the design / development / review / implementation and monitoring of the departmental safety plans for each year

Participate in safety forums created by the company for example safety meetings and safety talks

Report all safety incidents to the relevant people

Discuss all safety incidents

Follow-up on any activities assigned through safety meeting / committee / representative / management

Attend safety education and refresher programs

Comply with safety policies and procedures at the workplace

Distribute safety information as and when required

Qualification and Experience

Grade 12 / Matric Equivalent

A relevant Tertiary qualification

Minimum of 2 years Projects experience in a similar role

Skills and Attributes

Basic IT knowledge required :

MS Word

MS Excel

Understanding the organizational environment

Understanding the organization's goals and objectives

Dealing with changing circumstances

Communication (written and verbal)

Supporting and working with others

Delivering objectives

Dealing with complexity

Acting professionally

Sharing and co-operating

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

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Posted today

Job Description

POSITION STATEMENT

Responsible for the compiling of all site files for contractors, as well as assisting the Project Manager's with all administration functions. Responsible for the completeness and accuracy of the site file and As-Build documentation required for the invoice file.

KEY RESPONSIBILITIES

Compile documentation of all projects by driving processes through the ILO and PM

Match the Customer Purchase Order to the Bill of Services.

Manage the contractor documentation process from appointment letters to files and related administration and invoicing.

Follow the Variance Order procedure where applicable.

Ensure compilation of Site Files for submission to customer as well as NCRs

Assist the PM in tracking the project from inception to invoicing

Track progress on forecasting versus actual invoicing.

Coordinate and communicate progress feedback between stakeholders, arranging meetings where required.

Update systems and related status report documentation (CRM, Quickbase, etc) with accurate project progress and milestones.

Manage schedules accurately and timeously.

Escalate potential risks and / or delays to project manager.

BEHAVIOURAL COMPENTENCIES

Accuracy

Quality focused

Good Communication

Teamwork

Organization

Ability to handle pressure

SKILLS & KNOWLEDGE

Knowledge and understanding of the telecommunications industry

Basic financial understanding

Adhere to company policies and procedures

In depth understanding of the following : fast reporter, otdr, olts, pmd, and cd

Testing

QUALIFICATIONS & EXPERIENCE

Grade 12

Min 2 years project experience

Previous experience working in a telecommunication company would be advantageous.

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Posted today

Job Description

The Project Support resource provides project management support to the Emerging youth lead, undertaking a range of project research, analysis, reporting, implementation, and administrative activities to support the development and delivery of projects, in line with established project plans and objectives.

This position supports multiple projects by providing support and general administrative functions including creating and maintaining project-related logs, composing correspondence, preparing and monitoring reports.

In addition, this position is responsible for providing clear, concise and accurate reporting of project budgets, commitments, spend, forecasts.

Key accountabilities

Provides clear, concise and accurate reporting of project commitments

Provide project and operational support, including monitoring and reporting on project plans, milestones and deliverables.

Undertake research and analysis in assigned project areas and contribute to the preparation of project briefs to support informed decision making and planning.

Liaising with project stakeholders concerning project details and deliverables

Assisting in the planning and implementation of projects.

Helping to coordinate and manage project tasks and deliverables.

Analyzing data as required and conducting administrative duties.

Tracking and reporting project progress.

Core competencies

Experience in project management or administrative assistance

Strong written and oral communication skills

Ability to work under pressure with minimal supervision

Excellent problem-solving skills

Detail-oriented and highly organized

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R - R Y iLaunch

Posted today

Job Description

The ideal candidate will bring strong coordination skills, a keen eye for detail, and the ability to thrive in a fast-paced environment. Prior experience using a financial / accounting system and invoice processing will be advantageous, enabling seamless financial tracking and reporting across projects.

Project Coordination -Assist the PMO Lead in managing and tracking over multiple active projects, ensuring timelines, deliverables, and dependencies are monitored and updated.

Administrative Support -Streamline administrative processes across the Digital Enablement team, including meeting scheduling, documentation, and reporting.

Invoice Processing -Support financial tracking by processing and reconciling invoices, with a focus on accuracy and timely submission.

Financial Information - Use SAP FI / relatable financial system for financial data entry, invoice validation, and reporting where applicable.

Stakeholder Communication-Liaise with internal teams and external vendors to ensure project updates, documentation, and financial records are communicated effectively.

Document Management-Maintain and organize project documentation, including contracts, reports, and change requests.

Reporting & Dashboards -Assist in preparing project status reports, dashboards, and summaries for PMO leadership and executive stakeholders.

Process Improvement -Identify opportunities to improve coordination and administrative workflows within the PMO and Digital Enablement team.

Compliance & Governance -Ensure adherence to internal project governance standards and assist in audit preparation and compliance tracking.

Qualifications

Grade 12 / Matric Certificate

Tertiary qualification in Business Administration, Project Management, or ICT

3 years' experience in project coordination or administrative support within a PMO or similar environment

Experience with a Finance / Accounting Software - SAP FI preferred

Strong organizational and multitasking skills

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Excellent communication and stakeholder engagement abilities

Ability to work in a fast-paced, high-volume project environment

Attention to detail and a proactive approach to streamlining administrative processes

Between 3 - 5 Years

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R - R Y City of Cape Town

Posted today

Job Description

ELIGIBILITY

Suitably qualified candidates

CLOSING DATE

REFERENCE NUMBER

CS 162 / 25 Ext

SALARY

R R p.a.

DEPARTMENT

Information Systems and

Technology

DIRECTORATE

CORPORATE SERVICES Project Coordinator - SmartCape

Requirements

A relevant three-year tertiary qualification

Candidates with a degree will be given preference

A minimum of four (4) to five (5) years' relevant experience in in a project / programme management office environment

a in a project / programme management office environment

Experience in an ICT environment will be advantageous

Computer literacy in MS Office Applications and SAP proficient

A valid driver's licence.

Key Performance Areas

Provide a high level of administration support services for the SmartCape programme

the SmartCape projects are formally registered, captured and updated

Asset management champion for SmartCape to assist with tracking of assets and technology refresh projects

Manage multiple IS&T related projects and ensure effective delivery of projects

Communicate professional knowledge to stakeholders and project team members (including contractors / consultants)

Monitor SmartCape projects for conformance to standards, good governance and best practices within IS&T

Complete project related documentation to ensure compliance with City processes

Capture meeting minutes, monitor and track projects within the programme

Coordinate and maintain SmartCape dashboard reports and ensure their timely distribution to all stakeholders (IS&T management and business owners) via the Head of SmartCape

Identify opportunities and implement solutions to maximise the City's investments.

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Location

Posted today

Job Description

The main purpose of the job is to be responsible for coordinating projects of various types and sizes for the business. The incumbent must draw up Project Plans and ensure they are delivered to the highest standard.

Managing Projects

Manage Tenders / New Business Development

Assist project manager with the coordination of resources

Project Delivery

Administrative Support

To uphold and promote the company values and culture

Grade 12

3 years' experience in the building industry

3 years' experience in a buying, negotiating, ordering, sales and merchandising

Good Product knowledge in building materials

Certificate or Diploma in Project Management

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Posted today

Job Description

Drive Learning Success and Shape Futures with BSI – Join Our Team as a Project Coordinator

BSI is an accredited and trusted business skills training provider for learners, professionals and companies in Africa. We offer students of all ages and companies digital, blended and in-class skills training, short courses, qualifications, and workshops across a wide range of business skills topics to meet their career needs and move their futures forward.

The Project Coordinator is an essential member of the Operations team and is responsible for coordinating training programmes by ensuring that learners are inducted and registered. The role is also responsible for learner support, managing the assessment and moderation process and acting as the communication liaison between stakeholders (client, learners, facilitators, assessors and moderators).

Responsibilities

Coordinate and facilitate inductions.

Provide telephonic / email / Whatsapp support to learners.

Maintain regular communication with learners.

Identify and communicate learning barriers and needs to facilitators and assessors.

Schedule assessments and moderation in line with project schedules.

Support and guide assessors and moderators.

Compile monthly progress reports and host monthly progress meetings with clients.

Client liaison from start to end.

Monitor project progress and resolve issues.

Create and maintain comprehensive project documentation, plans, and reports.

Process all learner and project administration.

Review and sign off training related invoices.

Qualifications

Proficiency in MS Office (MS Word, MS Excel, MS Outlook)

National Certificate in OD ETD Practices (NQF Level 5) – advantageous

Certificate in Project Management advantageous

Work Experience and Industry Exposure

Minimum 2-3 years project coordination / administration experience is essential.

Experience in the training and education environment will be advantageous.

Attention to detail

Ability to multi-task

Customer focus

Planning and organisation skills

Problem solving and decision-making skills

For more information, e-mail :

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R - R Y SOUTH AFRICAN MEDICAL RESEARCH COUNCIL

Posted today

Job Description

Job Reference Number : R877A

Department : Grants Innovation and Product Development Directorate

Business Unit : Job Type : Contract

Positions Available : 1

Salary : Market Related

Job Description

The main objective of this position is to manage and coordinate a portfolio of projects / grant awards funded by the SAMRC through the Strategic Health Innovation Partnerships programme and various related grant programmes and to provide liaison between the SAMRC / DSTI and international strategic partnerships (e.g. EDCTP3 / GHP, EDCTP Africa Office, OHAMR, GloPID-R, etc.). This includes facilitating the initiation and monitoring of funded projects, coordinating the contract management process, reporting, financial management, disbursements, and recording of project outputs. This role involves liaison with the PIs and relevant university offices to ensure proper conduct of the projects and use of funds. The role also includes coordination of strategic programme activities and supporting stakeholder engagement. This includes administration of requests for applications (RFAs), supporting portfolio and programme development, reporting on programme outputs, and liaison with internal and internal stakeholders and strategic partners under the supervision of the programme manager and not as the SAMRC lead or representative.

Responsibilities according to Key Performance Areas :

Project Management

Responsible for the management of a portfolio of projects / grant awards (SHIP, EDCTP3 / GHP, SAMRC) to ensure conduct and delivery of the projects in line with approved timelines, milestones and budgets

This includes :

liaising with PIs and host institutions

raising and addressing matters regarding project activities and budget

reporting back on project progress and status

project monitoring and support – review technical and financial reports and make recommendations to management.

developing / updating project summaries on projects being managed

In consultation with and under the supervision of a Programme Manager and operating within clearly defined boundaries

Program Coordination

Lead and manage timely submission of high-quality South African Annual Workplans and reports to EDCTP3 / GHP (e.g. In-Kind Activities (IKAAs))

Take initiative to source, extract and collate programme statistics and outputs for funder reports (EDCTP3 / GHP, DSTI, OHAMR, SAMRC) and compile the reports for submission. This includes reporting on IKAAS to EDCTP.

Supply impact assessment reports of SA participation in EDCTP3 / GHP, OHAMR, EP-PerMed, and GloPID-R with key statistics & indicators upon request. This includes liaising with the relevant secretariats, project coordinators, and project managers to obtain information on funded SA projects.

File programme documentation and maintain a database of information related to the administration and management of South African initiatives and projects related to the EU (EDCTP3 / GHP, OHAMR, and GloPID-R)

Take initiative to source relevant EDCTP3 / GHP, OHAMR, and GloPID-R calls and other relevant information for reporting to SAMRC and DSTI and dissemination to the SA research community

Facilitation of RFAs under the supervision and sign-off of programme manager, as required, including :

liaising with internal and external stakeholders to coordinate drafting and publicizing of RFAs through email, webinars, and / or roadshows, particularly to historically disadvantaged institutions of higher learning and research

field queries from applicants and institutions

facilitate the peer review and selection processes including coordinating selection committee meetings

contribute to the preparation of EMC submissions for award approvals

facilitate drafting and signing of funding agreements

provide feedback to applicants, including award letters and project initiation letters

Serve as focal point of all South African EDCTP3 / GHP and, OHAMR funded projects and initiatives for efficient and effective coordination and administration.

Act as a communication linkage between General Assembly members in DSTI / SAMRC and the EDCTP Africa Office in any scientific and policy matters in the interest of both EDCTP3 / GHP and South Africa.

Contribute to arranging and participating in internal and external stakeholder events / meetings, including support for agenda preparation and dissemination of meeting materials and drafting media outputs

Support meeting planning and logistics in coordination with the administration staff, Programme Manager, Corporate and Marketing Division, Office manager and SAMRC Events team for larger beneficiary meetings

Drafting of meeting reports and monitoring of actions

Contribute to the preparation of stakeholder communication materials (e.g. website material, presentations, reports, etc.)

Duration of contract :

1 year

Remuneration :

R per annum ( cost-to-company)

Job Requirements

Core requirements

3-year tertiary qualification in a science or related discipline

At least 2 - 3 years of relevant experience coordinating / managing projects / grants as defined in the core key performance areas stipulated above.

Experience in stakeholder liaison including coordinating stakeholder events / meetings

Advantageous :

BSc degree or equivalent in biomedical science or related discipline

Demonstrated experience working in a public funding environment or similar, managing or coordinating projects, grants, fellowships or scholarships.

Experience working in international research funding programmes, particularly EU funding programmes.

Experience in multi-institutional programme coordination including contract management

Closing Date : 17th October 2025

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Project Coordinator • Cape Town, Western Cape, South Africa