Creditors Clerk
G-Core CapitalStanger, South Africa2 days ago
Job descriptionMatch invoices to purchase orders and delivery notes. Ensure correct coding of expenses to general ledger accounts. Check VAT compliance on invoices. Supplier Reconciliations Investigate and resolve discrepancies between supplier statements and company records. Follow up on outstanding invoices or credit notes. Payments Processing Ensure payments are made within agreed supplier terms. Obtain relevant approvals before processing payments. Capture payments accurately on the accounting system. Creditors Ledger Maintenance Allocate payments correctly to supplier accounts. Reconcile ledger balances to trial balance monthly. Supplier Relationship Management Build and maintain positive supplier relationships. Handle disputes and resolve issues promptly. Month-End and Year-End Duties Provide supporting documents for audit purposes. Ensure accruals are correctly recorded for unpaid invoices. Compliance and Controls Maintain proper filing and recordkeeping for audit trail purposes. Safeguard confidential financial information. Reporting Assist management with analysis of creditor performance and payment trends. System and Data Management Update supplier master data and banking details securely. Support system upgrades or process improvement initiatives.
Functions
- Invoice Processing
Receive, verify, and capture supplier invoices accurately and timeously.
Prepare monthly supplier reconciliations to statement.
Prepare supplier payment runs (EFT, cheque, or online banking).
Maintain an up-to-date and accurate creditors ledger.
Communicate professionally with suppliers regarding queries, payments, and statements.
Assist with month-end closing processes.
Adhere to company policies, financial controls, and approval processes.
Prepare reports on accounts payable aging, supplier balances, and payment forecasts.
Work effectively within ERP or accounting systems (e.g., SAP, Pastel, Syspro, Oracle).
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Clerk • Stanger, South Africa
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