Duties & Responsibilities
As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions . Your work will be crucial to the day-to-day running of our business
Office Administration :
- Office Operations : Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation .
- Facilities & Logistics : Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics .
- Procurement : Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies .
- People Support : Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation .
- General Support : Organise meetings and make travel arrangements, including reconciling associated costs . You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands .
- Team Management : Manage the office cleaning staff .
Financial Administration :
Invoicing & Debtors : Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments .Transaction Processing : Prepare journals, allocate bank transactions, and reconcile bank accounts .Payments : Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers' bank account details .Payroll & Year-End : Assist with monthly payroll tasks and support the financial year-end processes .General AdministrationMaintain an organised electronic and physical filing system for all office and financial documentation .Assist the Marketing Team with event arrangements .Requirements :
To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies
Qualifications & Experience :
Essential Education : A Matric (Grade 12) certificate is required, with Mathematics and / or Accounting as a subject .Highly Advantageous : A BComm degree or equivalent qualification .Experience : At least 18 months of previous accounting experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and / or office administration experience.PC Literacy : Minimum of 18 months experience using Microsoft Office (Word, Excel , PowerPoint) and / or Google Workspace (Google Docs, Google Sheets , Google Slides) .Driving : Must be able to drive a vehicle and possess a valid South African driver's licence and access to a reliable vehicle .Essential Skills :
Meticulous Attention to Detail : A methodical and thorough approach is paramount to ensure accuracy in all tasks .Financial Knowledge : A solid understanding of basic accounting principles , including VAT, debtors, cashbook, and payroll .Organisational Skills : Strong organisational, time management, and prioritisation skills.Problem-Solving : A highly analytical and proactive approach to tackling challenges .Professional Conduct : High level of integrity and a firm commitment to confidentiality, particularly with sensitive financial data .Communication : Excellent written and verbal communication skills .Work Ethic : Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative .Team Player : Friendly and enjoys helping and working with people .Why Join Us
You'll be a valued member of a dynamic and supportive team in a collaborative work environment where your contributions are recognised and appreciated. You'll have the opportunity to develop your skills, take on new challenges, and contribute to the success of a growing company.
