Executive Personal Assistant

Location : Parktown, Johannesburg Type : Full-Time, Permanent (On-site) About the Role An IT Company, based in Parktown, is seeking a highly organised and professional Executive Personal Assistant (PA) to provide full-function executive support to the Director and Managing Director of the company. This individual will be the right hand to senior leadership, ensuring efficient day-to-day operations, seamless communication, and high-level administrative support. The role requires initiative and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities : Executive Support Provide full-spectrum personal assistance to the Director and Managing Director. Manage complex diaries, scheduling, and calendar coordination. Organise and prepare for meetings, including agenda preparation, documentation, and minutes. Handle confidential information with the highest level of integrity. Administration & Communication Draft correspondence, emails, reports, and presentations on behalf of executives. Screen, direct, and prioritise incoming communications and queries. Liaise with internal teams, clients, and external stakeholders professionally. Maintain accurate filing systems (electronic and hard copy). Travel & Logistics Arrange travel itineraries, transport, accommodation, and visas where necessary. Coordinate logistics for meetings, conferences, and business events. Project & Task Coordination Assist in tracking business priorities, deadlines, and deliverables for leadership. Conduct basic research and prepare summaries or reports when required. Follow up on action items from executive meetings to ensure completion. Office & Team Support Assist with organising company events and functions. Support leadership in liaising with suppliers, service providers, and IT partners. Perform ad hoc tasks as directed by the Director / Managing Director. Personal Attributes Highly organised, detail-oriented, and able to multitask effectively. Proactive and resourceful with strong problem-solving skills. Professional, discreet, and trustworthy. Strong numerical and analytical skills (given the mathematics requirement). Able to remain calm and effective under pressure. Minimum Requirements Matric Certificate (Mathematics in Matric is essential ; certificate must be submitted with application). At least 5 years proven experience as a Personal Assistant or Executive Assistant, supporting senior leadership. Exposure to the Information Technology industry is advantageous. Relevant diplomas, degrees, or certifications (e.g., Office Administration, Executive Assistance, Business Management) are advantageous. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Professional presentation and strong interpersonal skills.