Debtors Clerk

Debtors Clerk

Responsibilities : Debtors :

Open new customer accounts on SYSPRO.

Send out monthly statements using Debtors Manager tool, SYSTEM 1A.

Generate Age Analysis for blue chip customers and discuss with Account Managers fortnightly.

Conduct telephonic and email collections, ensuring customers receive invoices on time to avoid payment delays.

Reconcile accounts as required.

Liaise with customers regarding invoice queries.

Request remittance advices from customers to ensure accurate payment allocation.

Report weekly to Finance Manager on any payment difficulties.

Allocate deposits to customer accounts on SYSPRO.

Manage invoice submission to various customers.

Credit Application / COD Forms :

Review Credit and COD applications upon submission.

Collaborate closely with Sales Department on credit application processing and customer vetting.

Notify Account Managers of errors or discrepancies that must be corrected before processing.

Verify all statutory documents accompany applications.

Forward applications to Finance Manager for vetting.

Draft approval letters for customers once applications are approved.

Open relevant accounts on SYSPRO with all required information.

Maintain COD accounts by ensuring stock is not invoiced until payments appear in bank accounts.

Cashbook Duties :

Maintain the cashbook.

Record daily payment and receipt entries.

Inform finance team of deposits reflected in the bank.

Adhoc Duties :

Assist the team to ensure smooth department operations.

File documents weekly.

Work closely with the Sales Department.

Maintain good customer relationships.

Person Profile Must Have / Be :

Minimum Diploma.

Fluency in English.

2-5 years working experience in finance.

Good telephonic and communication skills.

Strong account reconciliation skills.

Enjoys working with numbers.

Able to enforce company policies.

Team player with cooperation across departments.

Fully computer literate with proficiency in :

Microsoft Office

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

SYSPRO experience advantageous.

Self-motivated and enthusiastic in duties.

Able to work independently with minimal supervision.

Experienced in handling customers in various situations.

Detail-oriented.

Able to make effective independent decisions.

Target driven.