Stock Administrator / Accounts ClerkOn Line Personnel • Gqeberha, Eastern Cape, South Africa
Stock Administrator / Accounts Clerk
On Line Personnel • Gqeberha, Eastern Cape, South Africa
22 hours ago
Job descriptionAnswering and responding to emails Daily Pastel Accounting (invoice capturing of orders through various portals) Filing documents (digitally or physically) Prepare reports as requested from the Financial Manager Support senior management Assist in data entry and record keeping Assist with warehouse picking and packing of stock when needed Stock counting and control – weekly and monthly Debtors control – communicate through telephonic and email correspondence to maintain debtors book Sales order and invoice management Process customer sales orders only when accounts are up to date and payments settled Monitor outstanding invoices and ensure timely follow-ups with customers Coordinate with Sales Representatives to track order fulfilment and payment compliance Ensure all paid orders are invoiced and dispatched without delay Maintain accurate customer records including payment terms, balances, and credit limits Handle queries related to invoices, payments, credit notes, and account statements Issue credit notes only with managerial approval and maintain a log for audit purposes Minimise the value of monthly credit notes and maintain supporting documentation Reconcile daily, weekly, and monthly transactions (including EFT’s, card payments, and cash) Support management with the preparation of financial reports and customer account statements Track overdue accounts and control the debt collection procedures Maintain digital and physical filing of financial documents Aid the National Bookkeeper in daily banking receipts Collaborate with warehouse team to ensure accurate stock capturing on arrival Maintain a record of damaged, returned, or recycled vape stock Reconcile inventory figures and counts for audit or reporting purposes, involved in daily count and variance analysis Communicate stock issues, out-of-stock notifications, and delivery ETA’s to all staff Maintain daily coordination with warehouse and sales team to ensure smooth order flow Respond to customer and supplier queries professionally and timeously Attend weekly team meetings and provide administrative updates or feedback Collect, verify, and submit commission schedules for approval each month Assist with processing of leave forms and sales-related documentation Ensure timely and accurate allocation of sales-related expenses such as fuel cards Track sales targets vs actuals on shared platforms (e.g., Google Drive or CRM) Reports directly to the Financial Manager Subject to bi-annual performance review based on KPI’s and role objectives
Stock Administrator / Accounts Clerk – Port Elizabeth.
Requirements :
- Minimum of Matric
- Minimum of 2 years Pastel Accounting experience essential
- Available to commence immediately / as soon as possible
- Good communication skills (written and verbal)
- Organizational skills and attention to detail
- Computer proficiency – MS Office, Google Workspace
- Time management skills
- Ability to work independently and in a team
- Problem-solving skills and a proactive attitude
Key Performance Areas and experience with :
Salary : R 15 000 to R20 000 per month commensurate with qualification and experience.
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Stock Administrator • Gqeberha, Eastern Cape, South Africa
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