National Administrative Assistant

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills

Candidates are requested to attach a letter of motivation to the online profile

Once your profile is completed please apply and submit your application

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications

Incomplete applications will not be considered

Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application

Only applications received through the FAO recruitment portal will be considered

Your application will be screened based on the information provided in your online profile

We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance : IS A NON-SMOKING ENVIRONMENT

IMPORTANT NOTICE : Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

The main of the FAO Country offices which are headed by an FAO Representative is to assist governments to develop policies programmes and projects to achieve food security and to reduce hunger and malnutrition to develop the agricultural fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

FAO Country Office activities include the design and implementation of country-specific field programs liaison with local donors representatives and active outreach activities related to FAO initiatives.

The position is located in the FAO Representation in Pretoria South Africa.

Reporting Lines

The National Administrative Assistant will be under the supervision of the FAO Representative in South Africa.

Technical Focus

Administration. The incumbent will also work in collaboration with relevant Administration and Programmes units in the representation including the resilience hub (REOSA). The incumbent will play a pivotal role in managing the office of the FAOR.

Tasks and responsibilities

Respond to queries and correspondence including those of a sensitive confidential or technical nature.

Coordinate office support services for meetings trainings seminars committees and special projects and events; attend meetings prepare minutes monitor follow-up activities; make arrangements for formal editing translation etc. of documents and publications.

Review log distribute and process incoming mail and correspondence.

Track and follow up on pending actions to ensure timely completion.

Draft responses to a variety of correspondence and communications requiring familiarity with technical terminology and detailed office procedures.

Carry out quality control for outgoing documents ensuring adherence to FAO style format grammar punctuation and overall consistency.

Monitor the FAOZA email account and update the FAOR on daily content and messages.

Create and maintain the work units filing and reference systems; review the efficiency of office procedures and make recommendations for improvements.

Maintains confidentially on communication pertaining to the office of the Representative

Maintains partnership database and contact details of key partners for the office

Support communication workflow from the Office of the Representative to various unit in the Organization

Perform other Administration duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Secondary School Education

Three years of relevant experience in office / management support work

Working knowledge (proficient - level C) of English.

National of South Africa

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical / Functional Skills

Very good knowledge of the MS Office applications Internet and office technology equipment

ADDITIONAL INFORMATION

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1