Procurement Administrator - (Csa)

Vacancy : Procurement Administrator (CSA)

A vacancy exists for a Procurement Administrator at our Head Office (CSA) Branch in Helderkruin reporting to the Procurement Manager and Chief Procurement Officer.

The overall purpose of this position is to perform all administration functions within the procurement department and reasonable requests from Management.

The position performs a variety of tasks related to managing information processing of information feedback and communication data analysing and Customer Service.

Minimum Requirements

• Grade 12 Matric.
• No Criminal Record or any pending cases.
• 2‑3 Years experience in a procurement or administration environment.
• Excellent Computer Skills with good knowledge of Microsoft Outlook, Excel and Word.
• Working Knowledge of SAP advantageous.
• Excellent Administration Skills.
• Must be able to communicate fluently in English with excellent verbal and written communication skills.
• Be familiar with a variety of the fields concepts practices and procedures.
• Ability to liaise professionally with personnel and customers at all levels.
• Ability to work without supervision and under pressure.
• Must have a valid Drivers Licence.
• Must have own Reliable Transport.

Job Specification

Key Performance Areas :

Print all the capexes sent to the Capex e‑mail daily.

All Capex purchases are loaded on ICBM.

Do sourcing for items not available from our regular suppliers.

Ensure that at least two quotations are attached to all Capexes.

Liaise with customers and suppliers in a clear and cordial manner.

Process requisitions on SAP

Obtain asset numbers from the Asset Department.

Obtain fleet numbers from the Fleet Department.

Obtain the branding requirements from the customer.

Manual orders will be created and sent to suppliers from time to time.

Follow up on outstanding deliveries every second day and give feedback to the Procurement Manager and customer.

In the event of vehicle purchases copies of the MVLs will be submitted to the Fleet department within 7 days of taking delivery.

Savings on orders will be captured on a spreadsheet and submitted to the Procurement Manager on a monthly basis.

If the required goods are available delivery must take place within 3 days.

Deliveries done to the Procurement department goods quantity (if pricing reflects on the delivery note) will be checked before signing for the delivery.

Distribution to the customer will be done within 12 hours.

Deal with all customers supplier finance and management queries.

A daily update on all outstanding orders will be e‑mailed to the Procurement Manager by no later than 3 : 30 PM daily.

All invoices together with the correct supporting documents will be submitted to the Finance Department timeously.

Submit for approval to CPO and finance submit contracts to ABSA within 3 days of receiving the registration documents from the supplier.

Open Orders will be closed within 60 days unless the product ordered is being manufactured.

A price book album will be kept on my desk for all the most frequently used suppliers or service providers.

Updated BBBEE certificates will be obtained from the suppliers or service providers as soon as it comes to my attention that the BBBEE certificate on file has expired.

If a new supplier or service provider must be onboarded I will obtain the necessary documentation for the Vendor Compliance Manager to do the onboarding.

Perform all reasonable request from management with regards to the Procurement function including occasional travel bookings.

Other Personality Attributes

E and OE

We reserve the right not to make an appointment to any advertised position.

Whilst preference is given to existing employees at all times and the choice made is purely on merit Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.

Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date please regard your application as unsuccessful.

Requirements & Key Skills

Required Experience : Junior IC

Key Skills

Employment Type

Full‑Time

Experience

years

Vacancy

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