Administrative Assistant

Responsibilities

• Maintain the PPF Contacts Database : Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
• Coordinate internal meetings : This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
• Assist in organising corporate meetings and reviews, such as annual or quarterly meetings, including managing RSVPs, arranging venues, and handling logistical details.
• Process claims for CEO : Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
• Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided.
• Administrative tasks as required by the Executive Office : Provide general administrative support to the Executive Office, including but not limited to e‑filing, managing correspondence, and coordinating logistics for special projects.
• Serve as backup role for PA absences.

Qualifications & Requirements

Working Conditions

Office based for the first

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