Project Coordinator

Engineered SourcingCape Town, Western Cape, South Africa

12 days ago

Job description

Job Description

We are seeking a Project Coordinator focused on invoice preparation, submission, and tracking for a portfolio of construction projects within a major programme. The role supports Project Leaders and Programme Managers to ensure accurate billing, zero rejections, and on‑time cash flow.

Coordinate and submit invoices for assigned projects within 5 working days.
Keep systems and shared repositories up to date with invoices, payments, and related correspondence.
Ensure complete, accurate, and well‑filed documentation; implement gap‑free procedures.
Obtain required information independently from PSPs, contractors, and other stakeholders.
Collaborate constructively with Project Leaders and Programme Managers to ensure timely, compliant submissions.
Assist with audit requests and RFIs.
Contribute to achieving monthly cash flow targets and financial year expenditure goals.
Perform additional administrative tasks as required; report to Programme Managers.

Decision‑Making and Authority

Escalate issues promptly.

Ensure integrity and accuracy of data and submissions.

Make operational decisions within role scope.

Key Competencies

Strong processing skills; deadline‑driven and detail‑focused.

Analytical and problem‑solving abilities; asks probing questions.

Clear, professional communication.

Resilient under pressure; conscientious and thorough.

Ethical, procedure‑oriented, and output‑focused.

Requirements

Minimum 5 years’ experience in an administration, finance, or coordination role.

Experience in the construction industry is beneficial.

Familiarity with JBCC / NEC contract and financial administration is beneficial.

Accounting experience is advantageous.

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Project Coordinator • Cape Town, Western Cape, South Africa