HR Administrator

Responsibilities

• Draft all HR correspondence including employment contracts, dummy payslips, increase letters, bonus letters, SLA contracts, contract amendment letters, end-of-contract notices, exit letters, and promotion letters.
• Maintain accurate and up-to-date employee records, staff lists, and staff folders (including both Employee and SLA files).
• Catalogue and store all special clauses, contract changes, and employment-related instructions
• Provide accurate guidance to managers and staff on HR policies and
• Draft warning letters and IR documentation with support from the HR
• Take minutes during employee meetings and
• Communicate HR-related reminders and updates including birthdays, policy reminders, and staff
• Maintain and update the internal blacklist of non-eligible candidates to ensure compliance with hiring standards.
• Coordinate the onboarding process for new employees, ensuring completion of induction forms, collection of all required documentation (e.g., ID, banking details, signed contract), and providing training on ESS and Profsoft systems.
• Manage terminations and conduct exit interviews, compile feedback, and report findings to
• Track employees approaching work anniversaries for potential CTC reviews and notifying relevant
• Monitor FTC and SLA contract expiry dates and issue timely alerts to KAMs ensuring all staff have valid contracts.
• Submit monthly payroll input changes—such as promotions, increases, contract renewals, terminations, and new joiners—to the HR consultant in a timeously.
• Review the pay variance to verify that all payroll changes for the month have been accurately captured and processed.
• Analyse payroll claim reports to ensure that staff have submitted claims
• Administer staff loan applications, ensuring proper documentation and communication with the HR consultant for monthly deductions.
• Ensure all PSP affidavits linked to active SLAs are current and compliant with
• Coordinate external training requests, ensuring training requisition forms are completed and
• Maintain a comprehensive record of all staff training and skills development activities conducted
• Post job advertisements and headhunt suitable candidates on
• Conduct screening calls, perform reference checks, issue regret notices to unsuccessful candidates, and prepare offers for successful candidates.
• Convert and format candidate CVs into the CV template upon
• Coordinate exclusivity agreements with candidates (if required)
• Manage the CV database, ensuring it is regularly
• Retrieve and submit CVs from the database in response to requests from
• Support ongoing HR projects in collaboration with leadership and
• Manage posts on the company LinkedIn page as requested by
• Manage all categories of leave (planned and unplanned) for the Durban office
• Provide general administrative support as needed across the

Minimum Requirements