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I'm looking for a Part-Time Executive Assistant (With Opportunity to Go Full-Time) | Must Know [...]

I'm looking for a Part-Time Executive Assistant (With Opportunity to Go Full-Time) | Must Know [...]

PrimeTime VAWorkFromHome, Mpumalanga, South Africa
1 day ago
Job description

Overview

Part-Time Executive Assistant (with opportunity to go full-time) to work directly with the founder of a growing marketing and operations agency. The role starts at 20 hours per week with potential to transition to full-time as the team grows.

Responsibilities

  • Manage and organise the founder’s weekly schedule
  • Coordinate internal and client meetings using Google Calendar
  • Assign and reassign appointments across team reps as needed
  • Confirm daily appointments and client bookings
  • Monitor recurring tasks and ensure repeatable weekly / monthly actions are completed
  • Track when client updates or Loom reports are due
  • Create reminders for the founder to film monthly client Loom updates
  • Make basic updates to Airtable dashboards (e.g. ad spend, client onboarding status, notes)
  • Stay on top of WhatsApp & Slack messages to track key issues (e.g. unhappy clients, pending tasks)
  • Help delegate tasks to internal team members (social media manager, setters, etc.)
  • Report task progress and completion back to the founder

As You Grow

  • Become a pod leader for a team managing multiple clients
  • Delegate tasks and track progress across departments (media, copy, outreach)
  • Oversee execution of SOPs and ensure team compliance
  • Manage light automations in GoHighLevel or Make (bonus)
  • Take initiative on time management, prioritising the founder’s high-level objectives
  • Schedule personal life appointments
  • Grow with the company and take on more responsibility over time
  • Start : Part-time (20 hours / week); Hours : Monday–Friday, 10 AM–2 PM EST
  • Future : Transition to full-time (within 1–3 months)
  • Must be available for occasional on-call task delegation

    • Required Tools and Skills

  • Airtable (experience or quick learners)
  • GoHighLevel (GHL)
  • Google Calendar
  • WhatsApp & Slack
  • Stripe (view-only access)
  • Make.com (nice to have)
  • Loom
  • Excellent English (spoken and written)
  • Strong organization, reliability, proactive communication
  • Comfort with Slack, WhatsApp, Stripe, and Google Workspace

    • Compensation

    Competitive hourly rate between $4-$6 per hour, depending on experience

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    Executive Assistant • WorkFromHome, Mpumalanga, South Africa