Executive Secretary

Job Vacancy : Executive Secretary – Hillcrest, Durban

We are looking for a highly experienced and proactive Secretary to join our dynamic and fast-paced team. This role requires a dedicated professional with a strong background in secretarial duties, excellent communication skills, and the ability to manage multiple administrative functions efficiently. The successful candidate will play a key role in supporting our operations, ensuring smooth day-to-day activities, and contributing to the overall success of the organization.

Key Responsibilities

Drafting and typing professional emails, letters, and other correspondence with accuracy and professionalism

Managing and maintaining organized digital filing systems, including OneDrive and shared drive

Handling client interactions, scheduling meetings, and managing communication channel

Sourcing suppliers through social media platforms such, obtaining quotations, and managing procurement and inventory processes

Running company errands, coordinating logistics, and supporting operational needs

Maintaining and updating office applications, calendars, and social media platforms

Preparing reports, presentations, and documentation as required by management

Ensuring confidentiality and discretion in handling sensitive company information

Candidate Requirements

Minimum of 10 years proven experience in a secretarial or administrative role

Advanced proficiency in computer applications including Microsoft Office, mobile apps, and cloud-based tools

Strong problem-solving skills and the ability to think quickly and adapt to changing situations

Excellent verbal and written communication skills in both English and Afrikaans

Demonstrated experience in procurement, supplier sourcing, and vendor management

Ability to work independently and as part of a team, with a proactive and positive attitude

High level of professionalism, integrity, and attention to detail

What We Offer :

A supportive and professional work environment

Opportunity to grow within the company

Competitive salary based on experience

Salary : Market Related

Working Hours : 7 : 30 to 17 : 30 Weekdays

Saturdays : 08 : 00 to 13 : 00