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Project Administrator(Construction Services) - EST Hours (Remote)

Project Administrator(Construction Services) - EST Hours (Remote)

ISTA SolutionsWorkFromHome, Mpumalanga, South Africa
1 day ago
Job type
  • Remote
Job description

Overview

Project Administrator role for ISTA Personnel Solutions South Africa, partnering with a U.S.A. client in the Residential Construction Industry. The position supports multiple Construction Project Teams remotely. The Project Coordinator acts as the central point for project administration, paired with 2-3 Project Managers, ensuring schedules, communications, and tasks are organized. This role requires an organized, communicative personality capable of managing multiple tasks under pressure with exceptional attention to detail.

Working conditions

  • Working Hours : Mon - Fri, 8 : 30 AM - 5 : 30 PM EST (2 : 30 PM - 11 : 30 PM SA Time, subject to daylight savings in the United States)
  • Internet Requirements : A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability
  • Power Backup : Reliable power backup required to manage load shedding and power outages
  • Work Environment : Fully remote
  • Public Holidays : You will be required to work on all South African public holidays (compensated as per BCEA)

Key Responsibilities

  • Serve as the executive assistant to Project Managers, keeping project schedules, tasks, and documentation up to date
  • Coordinate and communicate effectively with vendors, internal teams, and stakeholders to ensure smooth project execution
  • Manage multiple projects simultaneously, identifying potential conflicts and roadblocks
  • Maintain daily updates in project management software and ensure all project emails are reviewed and documented
  • Collaborate with departments such as Estimating, Purchasing, Vendor Management, and Bookkeeping
  • Streamline administrative processes to support Project Managers in meeting deadlines

    • Requirements

  • Experience in Property Management, Real Estate Management, Construction Project Administration, or Maintenance
  • Highly organized, with the ability to handle multiple simultaneous tasks under pressure
  • Strong verbal and written English communication skills (blend of British and American accents acceptable)
  • Excellent attention to detail
  • Ability to quickly learn and adapt to new software and systems
  • Professional phone manner and calm, composed demeanor under pressure
  • Organized, detail-oriented, and communicative with the ability to maintain strong professional relationships
  • Confident in managing multiple priorities in a fast-paced environment
  • Results-oriented and proactive

    • Success factors

  • Project Managers receive full support to execute their projects successfully
  • Project schedules are accurate and updated daily
  • Administrative tasks are tracked and completed efficiently
  • Multiple projects are managed effectively without delays

    • If you are not contacted within 14 working days, please consider your application unsuccessful.

    Seniority level

  • Entry level

    • Employment type

  • Full-time

    • Job function

  • Administrative

    • Industries

  • IT Services and IT Consulting

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    Remote Hours Hours • WorkFromHome, Mpumalanga, South Africa