Executive Assistant with Light Bookkeeping

Role Summary

We are seeking a highly organized, detail-oriented, and efficiency-driven Executive Assistant with Light Bookkeeping experience to support senior leadership and the finance team in a dynamic, mission-oriented organization. This role combines high-level executive support with hands‑on financial administration , including invoice processing, reconciliations, and AP / AR workflows.

You will ensure seamless operations, maintain accurate financial records, and enable leadership to focus on strategic priorities. Experience in medical, healthcare, financial services, or business administration is strongly preferred. Prior experience supporting a global or multi‑site organization will be a distinct advantage.

Key Responsibilities

• Executive Support : Calendar and inbox management, document prep, internal communications, team coordination, and leadership support.
• Financial Administration / Bookkeeping :
• Accounts Payable (AP) : Invoice intake, coding, 2- / 3‑way match, vendor management, Bill.com processing.
• Accounts Receivable (AR) : Invoicing, payment applications, aging reports, collections follow‑up.
• Expense & Card Reconciliation : Monthly statement review, receipt tracking, and digital filing.
• Reporting & Month‑End : Spreadsheet tie‑outs, accruals / prepaids, document reconciliation, and support for audits.
• SOP maintenance and documentation tracking.
• Operational Support : Virtual mailroom intake, onboarding coordination, and internal reporting.

Tools & Systems

Key Skills & Competencies

Qualifications

Nice-to-Haves

$1,100 - $1,100 a month

Additional Compensation

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