Personal Assistant

Personal Assistant - Jhb

Job Summary

The role is also to ensure smooth running of the department in so far as ensuring that the management team have the necessary support administratively.

To provide operational support to the Executive Office

The role of a PA is to free an executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks.

RESPONSIBILITIES

• Coordinate all Executive meetings – Record minutes, distribute action items, and keep a register of all meetings.
• Manage Executive Office diaries – Identify operational resource and equipment needs, advise senior management, and manage ordering of office requirements. Liaise with service providers and ensure invoices are paid on time.
• Provide support to Management and Reporting – Draft letters in English on behalf of the management team.
• Coordinate events – Draft & send invites, identify venue, handle catering, do costing, manage RSVP lists, and liaise with suppliers.
• Act as a brand ambassador for Salt EB – Always ready to go the extra mile for members and clients.
• Attend Trustee meetings – Represent the company, take minutes, ensure escalated decisions to the correct departments, and follow up on actions with managers.
• Transcribe, proofread, and file documents before deadlines.
• Act as a first point of contact : handle correspondence and phone calls.
• Manage diaries, organise meetings and appointments, and control access to the manager / executive.
• Remind the manager / executive of important tasks and deadlines.
• Type, compile, and prepare reports, presentations, and correspondence.

QUALIFICATIONS

ORGANISATIONAL VALUES

ADDITIONAL

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