Payroll and Office Administrator

Job title : Payroll and Office Administrator

Job Location : Gauteng, Centurion

Deadline : September 27, 2025

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Introduction :

We are seeking a highly organized, detail-oriented, and proactive individual to join our team.

This role involves managing payroll processing for our clients, issuing invoices using Sage, and overseeing office procurement.

The ideal candidate will possess strong analytical skills, excellent attention to detail, and the ability to prioritize tasks effectively. If you thrive in a fast-paced environment and enjoy handling diverse responsibilities, we encourage you to apply.

Job Purpose :

To efficiently manage client payroll processing, ensure timely and accurate invoicing using Sage, and manage the procurement of office supplies and services.

This role will play a key part in ensuring smooth administrative and financial operations for both our clients and the internal team.

REQUIREMENTS

Minimum education (essential) :

National Senior Certificate

Minimum applicable experience (years) :

5+ years in payroll administration.

Minimum education (desirable) :

Certificate in Payroll Administration or a relevant Finance, Accounting, or Business Administration qualification

Required nature of experience :

Payroll processing, particularly managing multiple client payrolls

Proficiency in invoicing clients using Sage or similar accounting software

Handling tax submissions and compliance reporting

Experience in office procurement

Managing financial records, reconciliations, and expense tracking

Strong administrative skills including filing, record-keeping, and workflow coordination

Skills and Knowledge (essential) :

Strong understanding of payroll processing, tax deductions, and compliance

Proficiency in Sage Accounting Software, Payspace (payroll system), Google Suite, MS Office (especially Excel – intermediate level)

Strong organisational and multitasking abilities

Excellent communication and problem-solving skills

Other :

Proficient in both Afrikaans and English

Own transport and a valid driver’s license (for office-related purchases)

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES

Payroll Administration (35%)

Process payroll for clients accurately and on time

Ensure compliance with statutory deductions and tax laws

Address payroll-related queries and provide support to clients

Maintain accurate payroll records and ensure confidentiality

Prepare and submit payroll reports and reconciliations

Manage leave tracking and processing for clients

Provide system support for payroll-related technical issues

Draft payroll-related communications (e.g., salary increase letters, deduction letters, advance agreements, etc.)

Handle payroll tax submissions, including EMP201 and EMP501 reconciliations

Client Invoicing (30%)

Generate and issue invoices for clients using Sage

Monitor outstanding invoices and follow up on overdue payments

Assist with billing adjustments and resolve client queries

Ensure proper VAT application and compliance in all invoices

Ensure timely and accurate processing of client invoices

Office Procurement and Purchases (20%)

Manage the procurement of office supplies, equipment, and materials.

Handle small, day-today office purchases as required.

Maintain inventory levels and reorder essential supplies in a timely manner.

Maintain Records of small purchases and reconcile expenses

Administrative Support (15%)

Handle general office administration, filing, and correspondence

Provide administrative support to management when required

Maintain financial and administrative records in an organised manner

Coordinate facility maintenance and service provider arrangements

Closing Date :

2025-09-26

Administrative / Management  jobs