Junior Bookkeeper

SUMMARY : POSITION INFO :

RESPONSIBILITIES :

• Cash Office Management : Oversee the operations of 4 different cash offices, ensuring accurate handling and recording of cash transactions.Perform daily reconciliations of cash ups and floats to maintain accuracy in financial reporting.
• Daily Cash Sales Reporting : Prepare daily reports of cash sales for the 3 cash offices using Excel.Ensure reports are accurate and sent out to relevant stakeholders daily.Ensure that all cash transactions are recorded accurately by Clerks, and all errors are resolved daily.
• Stock Management : Manage and monitor stock levels from time to time, ensuring stock is accounted for and accurately recorded.Assist with stock audits and inventory checks to maintain optimal stock levels.
• Internal Sales Management : Manage internal sales transactions to employees and ensure the correct deduction of these amounts from their salaries.Address and resolve any disputes from employees regarding deductions, providing clear and accurate explanations.
• Sales and Purchases Invoicing : Handle day-to-day invoicing for sales and purchases, ensuring accuracy and timely processing.Maintain organized records of all transactions in the accounting system.
• Employee Debtor Accounts Management : Manage and monitor employee debtor accounts, ensuring timely payment and accurate record-keeping.Allocate credit card payments to appropriate accounts and transactions.
• Reconciliation and Balancing : Reconcile and balance debtor and creditor accounts regularly.Identify and resolve any discrepancies in accounts to ensure financial accuracy.
• Purchase Orders and Procurement : Create and manage purchase orders for the procurement department, ensuring all purchases align with the specified budget.Work closely with the procurement team to ensure timely and cost-effective purchasing decisions.
• Error Resolution : Identify and resolve cash office errors resulting from incorrect postings, ensuring the integrity of financial data.
REQUIREMENTS :
• Matric
• Minimum 4 years experience – Bookkeeping, Payroll
• Advanced Excel working experience
• VIP + Sage / Pastel working experience
• SA Citizens Only