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Graduation Project Manager - Department of Enrolment and Student Administration

University of Pretoria / Universiteit van PretoriaPretoria, ZA

2 days ago

Job description

Job title : Graduation Project Manager - Department of Enrolment and Student Administration

Job Location : Gauteng, Pretoria

Deadline : October 26, 2025

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RESPONSIBILITIES :

The successful candidate’s responsibilities will include, but are not limited to :

Planning and communication for graduation season :

Draft and communicate the planning of the graduation season and the groupings of the graduation sessions for approval to the relevant stakeholders;

Distribute approved graduation season information to relevant stakeholders;

Compile, distribute and manage the schedule for all processes and tasks before the commencement of each graduation season and session;

Coordinate faculties’ graduation checking and compilation as per scheduled deadlines;

Draft finalists’ letters in line with approved nomenclature and relevant information for referral to the communication unit to update student information;

Draft and finalise web page content for referral to the relevant stakeholder to upload to the web page;

Verify that updates are reflecting on the web page;

Management of graduation administration and office :

Prepare, design layout, conduct quality assurance, and finalise the graduation information for compilation of the graduation programmes, and refer for printing and publishing;

Liaise and collaborate with relevant stakeholders for the collation of information;

Extract reports and submit to faculties for checking;

Conduct quality assurance processes for validation of information;

Manage the printing process of relevant graduation documents;

Manage the attendance at graduation ceremonies, as well as the couriered and collected documentation for audit purposes.

MINIMUM REQUIREMENTS :

A relevant Bachelors / B Tech degree, with :

Three years’ experience in :

Planning, organising, administering, and coordinating graduation processes;

Student administration and graduation ceremonies;

Working with certificates, diplomas, and degree nomenclature;

Relevant three-year National Diploma, with :

Five years’ experience in :

Planning, organising, administering, and coordinating graduation processes;

Student administration and graduation ceremonies;

Working with certificates, diplomas, and degree nomenclature.

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Project Manager • Pretoria, ZA