Medical Receptionist (Specialist Practice), Stellenbosch

Our client, a Specialist Surgeon based in Stellenbosch, is seeking to recruit a medical receptionist.

Duties and Responsibilities

• Answering of all calls in a professional, courteous and efficient manner.
• Take messages and ensure they are actioned by relevant person.
• Assist with phone, email or SMS to patients with feedback from doctor regarding messages left.
• Managing the diary bookings for patient appointments efficiently, including any external healthcare providers (i.e., radiology, laboratory, physiotherapy & doctors).
• Prepare theatre list bookings and pre-authorisations.
• Arranging the Anaesthetist and Assistant for surgeries.
• Communicate billing policy to all new patients prior to their appointments.
• Preparing all files for following days appointments.
• Welcome patients arriving in a friendly and professional manner, communicate time delays to manage client expectations.
• Check that all patient details on file are still up to date and obtain new details if relevant.
• Open accounts and capture all relevant information accurately on system for new patients.
• Assist with contacting external healthcare providers to obtain notes and referral letters if needed for a patients visit.
• Assist with obtaining patient results and related correspondence (lab results, radiology etc.).
• Ensuring patients get the relevant information and forms needed when they need to have any procedures, investigations and admissions.
• Assist with pre-authorisation.
• Keeping track of cases where the doctor has assisted in surgeries.
• Assist with doctors reports, thank you letters (where necessary).
• Keeping track of pharmacy accounts and stock.
• Ordering of office supplies & stationary.
• Check service dates and arrange services of all machines within the practice (i.e. printer etc.).
• Accept money (cash or card) and receipting thereof.
• Allocate patient payments.
• Submit invoicing requests to the billing company.
• Liaise with contractors such as medical bureau company, hospital technical department, IT specialists, Suppliers etc.
• Maintain all supplier contracts and agreements.
• Assist the doctor with all office admin related tasks.

Qualification and Requirements

Skills and attributes

Working hours

Start Date

ASAP

Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful

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