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IT Project Manager

IT Project Manager

Stellenbosch UniversityZA
30+ days ago
Job description

Job title : IT Project Manager

Job Location : South Africa,

Deadline : October 17, 2025

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Duties / Pligte

  • Defining the scope, objectives, and deliverables of the project. Executing if these were already predefined in an existing project.
  • Creating a comprehensive project plan, including schedules, tasks, and resource allocation.
  • Depending on the type of project, developing a budget and managing project finances.
  • Assembling a project team, defining roles and responsibilities, and fostering a collaborative and productive working environment. This requires collaborating with academic, administrative, and technical stakeholders; ensuring alignment and integration.
  • Motivating and guiding team members to meet project goals and deadlines.
  • Ensuring effective communication within the team and with stakeholders.
  • Identifying potential risks and issues that could affect the project's success.
  • Developing and implementing risk mitigation strategies.
  • Monitoring and addressing issues as they arise to keep the project on track.
  • Allocating and managing project resources, including personnel, equipment, and software.
  • Ensuring that team members have the necessary tools and support to complete their tasks.
  • Managing the project's scope, and making sure that changes are documented and approved.
  • Preventing scope creep, if possible, which can lead to project delays and increased costs. Documenting changes and any additional costs that are incurred.
  • Establishing quality standards and processes to ensure that project deliverables meet the required specifications.
  • Conducting quality assessments and audits to maintain high standards.
  • Acting as a primary point of contact for project stakeholders, including clients, sponsors, and upper management. Unless defined by a project as a shared responsibility with the project owner.
  • Keeping stakeholders informed about project progress, issues, and changes.
  • Preparing and delivering regular status reports and presentations.
  • Monitoring project timelines and deadlines.
  • Adjusting schedules and priorities as necessary to keep the project on track.
  • Using project management tools and techniques to manage time effectively.
  • Monitoring and controlling project costs to ensure that the project stays within budget. (Depends on the project type.)
  • Tracking expenditures and discussing budget adjustments with the project owner as needed.
  • Maintaining comprehensive project documentation, including project plans, defining and managing charters, governance logs, milestone tracking, schedules, reports, and change logs (some via JIRA).
  • Ensuring that the project documentation is well-organised and accessible to team members and stakeholders.
  • Identifying and acquiring the necessary materials, services, and equipment for the project.
  • Managing vendor relationships and contracts, if applicable.
  • Ensuring that all project components are integrated smoothly and working together as intended.
  • Coordinating dependencies between different parts of the project.
  • Building and maintaining strong relationships with project stakeholders.
  • Addressing stakeholder needs, concerns, and expectations throughout the project.
  • Reviewing and analysing the project's performance to identify areas for improvement.
  • Implementing lessons learned and best practices in future projects.
  • Evaluating project outcomes against initial objectives and deliverables.
  • Preparing a project closure report and facilitating the transition of project results to the operational phase.

    • Job Requirements / Pos Vereistes

  • At least an NQF Level 7 qualification in the relevant field.
  • Formal project management certification (e.g. ITIL, PRINCE2, Agile / Scrum).
  • Formal or demonstrated experience in change management practices (e.g., Prosci, ADKAR, or equivalent frameworks).
  • Strong written and verbal communication abilities, with active listening skills.
  • At least five years' experience of managing IT projects in a higher education environment.
  • Familiarity with project management tools (JIRA, SmartSheets, MS Project, or similar).
  • Highly organised with a focus on planning and execution.
  • Proven ability to collaborate at all levels of an organisation.
  • Excellent problem-solving and root-cause analysis capabilities.
  • The ability to work in a team-oriented, collaborative environment.
  • Adaptability to work with both Agile and traditional project management methodologies.
  • High attention to detail, with a strong focus on stakeholder value and sustainable outcomes.

    • Recommendation / Aanbeveling

  • Experience in working with academic staff, research, IT teams and university leadership to drive digital transformation.
  • Experience and familiarity with academic calendars, institutional reporting cycles, and South African regulatory frameworks (e.g., POPIA, HEQSF).
  • Experience in working in higher education or public-sector IT environments.

    • Closing Date 05-Sep-2025

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