Personal Assistant
KellyGauteng, South Africa17 hours ago
Job descriptionManaging stationary inventory, ensuring stock levels are maintained, and supplying employees as required Coordinating the procurement of office consumables Overseeing the ordering and distribution of employee uniforms Handling the acquisition of groceries Renewal of motor vehicle licenses Scheduling motor vehicle services and coordinating vehicle deliveries to the dealership Identifying and liaising with contractors for office or home maintenance work Generating Purchase Orders for locally sourced stock Maintaining an organized calendar, diarizing appointments, and arranging doctor’s appointments Managing personal errands, including shopping, selecting birthday gifts, and pharmacy visits Welcoming and assisting guests, both local and international, and arranging refreshments Ensuring up-to-date filing practices Overseeing the dealer stock of all purchased trucks Booking conference venues and organizing dinners and functions Handling email correspondence and redirecting messages to relevant departments when the Manager’s desk is unattended Screening calls and maintaining discretion Compiling year-end parcels for customers and distributing calendars to clients Facilitating the upgrade and distribution of company cell phones, including purchasing screen protectors and cases
Overview
Our ideal candidate should meet the following minimum requirements :
- Fluent Afrikaans
- Grade 12 is essential
- Personal Assistant or Secretarial qualifications will be an advantage
- Minimum of 3 years of experience as a Personal Assistant
- Exhibit articulate communication and a well-groomed appearance
- Handle situations with tact and professionalism
- Computer literacy in MS Office – especially Excel and Word
- Work effectively both independently and collaboratively; capable of making independent decisions
- Exhibit excellent communication and interpersonal skills
- Demonstrate initiative, discretion, proactivity, and approachability
- Valid driver’s licence as well as own reliable vehicle is essential
Responsibilities
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Personal Assistant • Gauteng, South Africa