Company Secretary - 5 Year Contract

Key Performance Areas

Strategy Development and Implementation

• Develops and implements the Company Secretariat framework which guides the preparation for managing and recording of meetings
• Develops, executes, reviews and reports on the Secretariat’s operational plan aligned to the GPF Corporate Strategy
• Develops and implements a Corporate Governance Framework including the Board Charter and terms of reference of the Board Committees, to ensure compliance with the King Codes and other corporate governance practices
• Identifies principal risks of the Secretariat and implements appropriate systems to manage these risks
• Compiles and submits the Corporate Governance compliance report
• Coordinates and facilitates regular reporting to the Board and Board Committees on various matters and activities in order to execute their oversight responsibility

Operational Management

• In conjunction with the Chairperson and CEO, plan, prepare and distribute meeting agendas, notice meeting information packs and minutes for shareholders, board and board committee meetings in accordance with the Annual Board Plan and Calendar
• Acts as the custodian of the Delegation of Authority (DOA)
• Provides guidance to GPF Board, Sub-Committees and Executive Management on the DOA to ensure compliance and proper governance.
• Facilitates meetings with the Board Chairperson and CEO to formulate the discussion items and agendas for Board and Sub-Committees Meetings
• Provides comprehensive Board and Committee support and administration. Oversees the collation, preparation, approval and distribution of Board and Sub-Committee packs, minutes, resolutions registers to ensure efficiencies and adherence with set standards.
• Acts as the administrator for any Board management tool to ensure that the system is maintained, and that Board documentation is accessible.
• Liaises with the GPF’s Governance structure, regulatory officials, and other relevant external key stakeholders / Shareholder on behalf of the Board.
• Supports the Board with the secretariat of all Executive Management and Board meetings including, strategic sessions, and any other meetings as requested by the Board.
• Manages and safeguards all documentation regarding Board and Board Sub-Committees
• Maintain accurate up to date records, ensuring confidentiality and accessibility as needed

Corporate Governance Compliance

• Ensures compliance with applicable sections of the Companies Act, PFMA and Trust Properties Control Act
• Advises on and supports the Board of Trustees of their responsibilities and liabilities under the applicable legislation and corporate governance requirements.
• Schedules and attends the Board, Sub-Committee meetings and workshops in order to ensure that the legal requirements are fulfilled; provides such information; and ensures the proper and orderly conduct during the meetings in accordance with the Board Charter and Rules Book
• Prepares official documents on the company’s behalf, when authorised by the Board or CEO
• Facilitates the Board appointment process in accordance with the applicable legislation, Board Charter and other applicable procedures, in support of the MEC.
• Leads the induction of new Board Members and provides continued capacity building to address the specific training needs of individual Board Members.
• Prepare and facilitate annual Board and Committees’ evaluations and address aspects that may arise.
• Identify and assess specific training needs of the Board and executives regarding fiduciary/governance responsibilities that may arise through change in legislation, governance requirements, business strategy/need and areas of growth/development to enhance board effectiveness and ensuring execution thereof
• Supports the Board Chairperson to facilitate the CEO’s performance evaluation.
• Ensures that agenda packs and minutes of all statutory meetings including shareholders’ meetings, Board’ meetings and the meetings of any sub-committees are properly prepared, published, approved and recorded in compliance with applicable standards.
• Monitors all relevant statutory registers.
• Provides guidance in respect of matters of ethics and good governance in Board operations and activities.
• Updates the Board and other internal stakeholders on amendments to relevant legislation impacting on the functions of the Board and Sub-Committees
• Develop an efficient secretariat system that monitors, tracks, predict and analyses governance framework to enhance operational efficiencies
• Coordination Interface between Board and Shareholder and ensure compliance will all legislative frameworks (ensure timely and accurate submission of regulatory reports & filings

Budget Management

• Develops, monitors and manages the annual departmental budget within the levels approved by the Board
• Processes Board Member’s invoices and facilitates the payment thereof
• Monitors expenditure in line with the budget on an on-going basis
• Ensures strict adherence to the approved budget

People Management

• Leads and manages the Secretariat in line with company policies, applicable laws and delegated authority to facilitate operational efficiency
• Fosters a suitable and supportive environment conducive to staff development and the achievement of departmental objectives
• Implements staff development and training to achieve the unit and organisational objectives
• Implements performance management and monitors the performance of subordinate staff
• Participates in the recruitment and selection of subordinate staff

Requirements

Minimum Requirements

Education & Certification

Minimum:

• Bachelor’s degree in law (LLB) / B Com Law or relevant university degree

Ideal:

• Post graduate qualification with a focus in Company Law and Corporate Governance will be an added advantage
• Admitted Attorney or Advocate in RSA will be advantageous
• The candidate must have a deep understanding of financial regulations and Development finance objectives

CLOSING DATE: 23 FEBRUARY 2026