Job category : Admin, Office Support and Services
Contract : Permanent
Remuneration : Market Related
EE position : No
Introduction
We are looking for a highly organised Office Administrator to join our team to ensure the smooth and efficient day-to-day operations of the divisional office by providing essential administrative and logistical support, thereby allowing the division's core functions to operate without interruption.If you take pride in maintaining an organised and efficient workplace and enjoy supporting others to achieve their goals, we invite you to apply!
Office Management
- Oversee the maintenance of office facilities and equipment, coordinating with vendors for repairs.
- Ensure the office environment is tidy, organised, and compliant with health and safety policies.
- Monitor and maintain office supply inventory, placing orders as necessary.
Scheduling and Coordination
Manage calendars and schedule meetings, appointments, and travel arrangements for the division.Organise and coordinate divisional events, conferences, and team activities.Administrative Support
Create and edit office documents, reports, presentations, and manage correspondence of approved documents.Perform accurate filing and maintain digital and physical record systems.HR Assistance
Provide support for human resources functions, such as assisting with new employee onboarding, maintaining personnel records and management of staff uniform process.Ad Ad hoc Assistance
Assist with basic administrtaion and payment functions for municipal accounts.Divisional Fleet Card administration and management.Any other ad hoc administrative duties as and when required by Directors of the division.Direct Personal Assistant support to HOD of division, i.e., management of calendar, meetings, correspondence, documents, messages, and any other admin related tasks.Qualifications
Matric / National DiplomaBachelor's degree in business administration or a related field.Experience
Minimum of 2 years' proven work experience in office administration or a similar role.Skills / Core Competencies
High proficiency in Microsoft Office Suite (Word, Excel, Outlook).Exceptional communication.Strong organisational abilities and attention to detail.Excellent time managment abilities.Interpersonal skills.Problem-solving abilities.Trustworthy and able to handle confidential information with discretion.#J-18808-Ljbffr
