Groups and Conference CoordinatorHospitality Hire • Other, South Africa

Groups and Conference Coordinator

Hospitality Hire • Other, South Africa

30+ days ago

Job description

ABOUT THE ROLE

Our client, a luxury 4-star hotel located on the iconic Blouberg beachfront, is seeking a Groups & Conference Coordinator to join their dynamic Meetings & Events team.

This role is central to delivering seamless group bookings, conferences, and event experiences that reflect the hotels high standards. The successful candidate will be highly organised, detail-oriented, and guest-focused, with strong coordination skills and the ability to work under pressure.

KEY RESPONSIBILITIES

Coordinate group bookings, conferences, meetings, and special events from enquiry to execution
Liaise with clients, guests, and internal departments to ensure smooth operations
Prepare function sheets, event proposals, and contracts
Manage room allocations, event set-ups, and special guest requests
Oversee on-the-day event support and client liaison
Ensure compliance with hotel standards, brand guidelines, and guest service excellence
Handle billing, deposits, and event-related administration
Upsell hotel facilities, packages, and services to maximise revenue opportunities

MINIMUM REQUIREMENTS

23 years experience in Conference & Events Coordination within a 4

or 5

hotel or similar luxury environment

Strong administrative and organisational skills with attention to detail

Excellent communication and client-facing skills

Ability to handle multiple bookings and deadlines under pressure

Proficiency in MS Office and hotel PMS / booking systems (Opera advantageous)

Grade 12 (Matric) required; Hospitality qualification beneficial

Professional, polished, and guest-focused approach

South African citizens only

OFFER

Competitive, market-related salary

15 days annual leave

Provident Fund contribution

Meals on duty

Career development and growth opportunities in a luxury hotel environment

APPLICATION REQUIREMENTS

Submit an updated CV with your South African ID number

Include contactable references

Ensure your CV is 100% up to date (critical for shortlisting)

Only applicants meeting the minimum requirements will be contacted

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Conference Coordinator • Other, South Africa