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Debtors Administrator Isando

Debtors Administrator Isando

Jobs 4 AllGauteng, South Africa
1 day ago
Job description

Debtors Administrator

Isando

Proficient in Afrikaans and English (spoken and written)

Job Summary :

To manage the F&I debtors book and assist with the overall debtors and creditors processes of the company, ensuring accuracy, compliance, and timely financial operations.

Key Responsibilities :

Debtors Management (F&I Book) :

  • Distribute monthly client statements (via Xpertek and Finance Department).
  • Monitor daily banking activities for both the main and F&I bank accounts.
  • Allocate payments and manage non-payments on Xpertek and manually captured deals in Excel.
  • Capture monthly interest on Evolve.
  • Perform monthly debit order scoping and loading for local clients via Xpertek and Business Online.

Arrear Account Management :

  • Communicate with sales personnel and clients regarding late payments and arrears.
  • Maintain and update arrear reports, debtor age analysis, and bounced reports.
  • Prepare and issue Letters of Demand.
  • Conduct risk analysis on debtors and prepare repo client files.
  • Report overdue accounts (>

    • 60 days) to Sinosure and provide feedback as required.

    Company-wide Debtors Book Support :

  • Ensure timely collection of outstanding payments.
  • Reconcile accounts and resolve discrepancies efficiently.
  • Maintain accurate records of all transactions and communications.
  • Prepare monthly debtor reports.
  • Collaborate with the finance team to streamline processes and maintain policy alignment.
  • Implement credit control measures to minimize bad debt.
  • Build and maintain positive client relationships to encourage prompt payments.

    • Creditors Assistance (Adhoc Basis) :

  • Match invoices with requisitions, purchase orders, and goods received notes.
  • Ensure contractual invoices align with respective contracts.
  • Utilize correct GL and vendor accounts during processing.
  • Apply correct VAT rates on all invoices.
  • Prepare and submit creditors’ reconciliations.
  • Ensure timely payments and follow up on Accounts Payable queries.
  • Distribute remittance advices post-payment and file invoices per protocol.

    • General Duties :

  • Maintain strong working relationships with the finance department.
  • Perform general administrative tasks and contribute to special projects as required.
  • Complete any reasonable and lawful tasks assigned by a superior.

    • Minimum Requirements :

  • Education : B.Com in Accounting (or equivalent)
  • Experience : Minimum 5 years in a similar role
  • Licenses : Valid Code 8 Driver’s License
  • Computer Skills : Proficiency in Microsoft Office (Excel, Outlook, Word)

    • Personal Attributes :

  • Strong communication skills (written and verbal)
  • Good time management and organizational skills
  • Meticulous with good housekeeping and filing habits
  • Confident, proactive, and detail-oriented
  • Able to work independently and within a team

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    Administrator • Gauteng, South Africa