Executive Assistant

Assist WorldWorkFromHome, KwaZulu-Natal, South Africa

30+ days ago

Job description

Overview

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At Assist World , we specialize in providing highly trained Virtual Assistants to businesses across the globe.

A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational and strategic support across multiple ventures :

Venture : Book Publishing & Personal Brand

Manage podcast outreach, event bookings, and interview scheduling
Research speaking opportunities and podcast guest features

Venture : Medical-Legal Consulting Practice

Track active cases, deadlines, and billable hours

Prepare and send monthly invoices to law firms

Maintain professional client communication and follow-up with attorneys

Venture : Concierge Medical Practice (Prevention, Wellness & Longevity)

Respond to new client inquiries from website / email

Support onboarding of patients (no clinical work required)

Build and manage a social media marketing calendar

Assist with light outreach and client engagement initiatives

Venture : General Executive Support

Organize and streamline workflows across ventures

Develop efficient systems for tracking tasks, cases, and client communications

Act as gatekeeper and trusted partner, ensuring timely action on priorities

Must-Have Qualifications

Minimum 3–4 years’ experience as an Executive Assistant or Senior VA

Proven ability to work independently and create processes / SOPs without handholding; strong background in administration, client communication and operations

Tech-savvy : Microsoft Office Suite, Google Workspace, Canva, LinkedIn, YouTube; Adobe Acrobat; Notion familiarity a plus

Excellent English communication skills (written and verbal)

Strong organizational skills with ability to manage multiple businesses simultaneously; Proactive, reliable and able to anticipate needs when client is unavailable (especially during hospital shifts)

Start Part-Time (20 hrs / week), potential to scale to Full-Time (40 hrs / week)

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Administrative, Art / Creative, and Customer Service

Industries

Business Consulting and Services

Medical Practices

Consumer Services

Location : South Africa

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Executive Assistant • WorkFromHome, KwaZulu-Natal, South Africa

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