Revenue Protection Administrator

Operating Division : TPT POD Durban Breakbulk Terminals

Position Title : Revenue Protection Administrator

Period : 24 months

Note : Preference will be given to suitably qualified applicants who are members of the

designated groups in line with the Employment Equity Plan.

Position Purpose :

To ensure validity, accuracy and completeness of Revenue and ensure that all invoices are

submitted timeously to clients

Position outputs :

1. Collection of vessel files from planning, inspecting the checklist for documents to

commence revenue billing process.

2. Collect vessel files from billers ensure all documents on checklist are included

before performing vessel reconciliation.

3. Reconciliation of vessel file by running GCOS sap1 and sap2 report and invoice

check report and manifest as three-way reconciliation.

4. Reconciliation of vessel file by running a Navis interface reconciliation report from

Navis and an. Invoice check report. from SAP. Check and reconcile the summarized

data from these 2 reports to reconciled quantities in the vessel revenue file. (i.e.

three-way reconciliation). Should records not balance, data from both systems to be

downloaded into EXCEL and reconciled using EXCEL functionality

5. Preparation of schedules comparing vessels working at the Container Terminal

against the vessel’s files received from the Operations planning department for the

Revenue Manager to ensure timeous billing thereof.

6. Checking on a daily basis bar chat on GCOS for current and sailed vessel that sales

orders send to sap for billing to avoid delay on billing.

7. Checking the SIE control and out turn report for completeness of vessels.

8. Preparation and implementation of Audits on vessels files, received from planning,

to ensure the completeness of revenue and that the customer receives an accurate

invoice.

9. Review the customer’s tariffs on SAP to ensure correct invoicing.

10. Review list of actual not invoiced and list of open SIE if there is any issue contact

relevant parties to avoid delay on billing.

11. Review the SAP ZNV Control Table to check the status of billing event records as

received from Navis. Various status codes i.e. (Status 01, 02 etc will indicate

whether a record is error free or not. If record has an error, investigation and

rectification must be done prior to sale order creation. This will involve analysing

• . chargeable unit events. table in Navis as well as ZNV control table in SAP to

understand how record must be corrected. 12. Review the billing due list as well as the sales order list on a regular basis to ensure

a timeous generation of invoices.

13. Reviewing storage records on the chargeable unit table in Navis and on SAP. Ensure

correct dates completed, especially when stacks have been extended to ensure

storage charges raised is valid and complete.

14. Reviewing of storage record on GCOS Sap2 ensures that storage all cargo

dispatches before billing.

15. Ensure that MSN book collected from ops on weekly basis and captured on time.

16. Ensure that miscellaneous services performed by Operations are captured and

generated by GCOSs are invoiced e.g., amending, late order fee, late arrivals.

17. Performing the revenue Protection functions which involves mainly billing for the

miscellaneous services performed by Operations, which are not automated in Navis.

Various filters set up in Navis e.g., ex stack, late / early arrival units, short-shipped

units that must be run to identify services rendered for which charges must be

raised.

18. Identify errors that are unique to the Navis / SAP environment and billing process

and implement new checks and balances to prevent them from reoccurring.

19. Attending customers. queries by investigating queries. i.e., liaising with Operations,

as well as navigating through various screens in Navis / GCOS (container event

history, vessel list screen, gate entry screens etc.). Using this information to

understand whether credit request is valid or not and then process adjustments

through SAP (debiting or crediting) or responding in writing to the client to

repudiate query.

20. Investigate and resolve queries relating to revenue protection functions & other

non-standard billable events.

Qualifications & Experience :

1. Matric / Grade 12 with accounting

2. Diploma in Financial Accounting / Finance related

3. 3 years in Finance environment

Competencies :