Team Administrator

DescriptionWhat You Can Expect We're designing something that's guided by three core principles : excellence, progressive, and human.

That means high standards, big challenges, and the support to meet them.

You'll be trusted with meaningful work, backed to grow, and expected to raise the bar – for yourself, and the people around you.

We're clear on what great looks like.

We push for better.

And we lead with care, not comfort.The role will be based in our Cape Town branch office, enhancing our ability to deliver high-quality legal services across the firm, helping us meet increasing client demand and stay competitive in a rapidly evolving market for transformed legal delivery.The Team Administrator will play a key role in supporting lawyers and team members by providing proactive, professional support ensuring the team's operational needs are efficiently met.

You’ll Be Responsible For

• Maintaining the filing system, ensuring that all files are accurate and up to date.
• Establishing and managing new filing structure in line with operational needs.
• Print and file matter-related emails upon request, ensuring hard copies are stored appropriately.
• Coordinate the archiving and retrieval of files and legal deeds from storage as required, maintaining compliance with data retention policies.
• Assisting with managing lawyers' electronic schedules, arranging meetings / appointments and lunches both internally and externally.
• Liaising with reception to ensure all room bookings and hospitality requirements are in place.
• Collating and preparing information for meetings, both internally and externally and producing and circulating agendas and itineraries.
• Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars.
• Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel.
• Updating lawyers' client contact databases.
• Answering incoming telephone and dealing with queries.

Skills and Experience

Benefits

We offer a flexible benefits package designed to support your wellbeing and career growth, including medical aid, enhanced family and carers leave, paid professional subscriptions, bonus eligibility, pension contributions, flexible working options, and access to our global learning academy.

We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

If you require any additional support or adjustments to help you do this, please let us know.

Instant Impact is working in partnership with Pinsent Masons to recruit for roles in the Cape Town branch office.

We are engaging with candidates and screening for the capabilities the firm is seeking, before submitting a shortlist to the firm.

About Instant Impact Recruitment

Pinsent Masons is a purpose-led professional services business with law at its core.

We help clients navigate complexity with clarity and confidence.

When it comes to our people, we believe that nothing about the career experience should be left to chance.

That's why we're committed to continuously building something that is exceptional by design.

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