Balance Sheet Bookkeeper

Balance Sheet Bookkeeper

Location : Johannesburg, Gauteng (on-site)

Department : Finance

Reports to : Finance Manager

Type : Permanent, full-time (Temp to Perm)

Responsibilities

Responsible for balance sheet and accounts payable end-to-end.

Deliver complete, accurate monthly balance sheet reconciliations and run a tight AP function (3-way match, supplier statement recs, payment runs, and VAT input accuracy) to support a clean, audit-ready month-end.

Additional scope : validate and post monthly salespersons commissions (and Salary Journals (Psiber Payroll).

Prep TB for monthly Management Accounts.

Key Responsibilities

Month-End Close & Balance Sheet

Prepare all balance sheet reconciliations (WD+3 target) with signed packs & supporting evidence.

Reconcile bank & cash (cash on hand / petty cash) and clear aged items 30 days.

Maintain inventory control accounts (GL vs. sub-ledger / Arch / ADOR).

Manage accruals & prepayments with schedules and monthly roll-forwards.

Maintain the fixed asset register

Reconcile intercompany / loans / leases; resolve mismatches with counterparties.

Payroll-related control accounts

Accounts Payable

Invoice processing : code, batch, and post supplier invoices / credit notes accurately and on time.

Supplier statement reconciliations : monthly for all active vendors; investigate & clear variances.

Payment runs : daily / weekly / monthly per cash calendar; prepare payment packs with approvals; upload EFTs securely to BOL.

AP age analysis : maintain within terms; escalate disputed / overdue items; drive resolutions with

Procurement & DC.

Vendor master data : create / maintain with supporting documents; prevent duplicates; bank detail verification.

VAT input : ensure tax invoice validity and correct VAT treatment on postings.

Supplier relationships : respond to queries, manage credit notes, and capture early-payment discounts where approved.

Payroll & Commissions

Salespersons commissions (RH Arch) : extract automated commission reports, validate calculations against approved schemes / adjustments (returns, credit notes, promos), obtain DoA approvals, and Post commission journals to the GL by store / cost centre.

Salary Journals (Psiber Payroll) : import / prepare and post monthly Salary Journals from the Psiber Payroll system (gross pay, employer contributions, deductions, leave pay)

Ensure correct GL mapping and cost centre / store splits, and reconcile to Psiber payroll reports.

Reconcile payroll control accounts monthly (salary clearing, PAYE / UIF / SDL,

medical / provident) and ensure evidence packs align to EMP201 / EMP501 submissions.

Controls, Compliance & Systems

Run soft / hard close checklists; file work papers systematically.

Support external / internal audits (sample support, walkthroughs).

Sage 200 Evolution (Evo) power user : AP module, GRN / PO flows, sub ledger tie-outs;

Custom / extract reports.

Collaborate with Inventory / Warehouse (Arch / ADOR) and Procurement to resolve GL vs

WMS vs. PO variances.

Drive continuous improvement (templates, automation, root-cause fixes).

Requriements

2+ years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure.

Sage 200 Evolution (Evo) hands-on, advanced user is essential

Strong Excel (pivot tables, XLOOKUP / VLOOKUP, text / date functions, recon models).

Demonstrated track record producing complete, signed monthly BS recon packs and supplier statement recs.

Solid understanding of SA VAT, audit requirements, and 3-way match controls.

Practical experience posting Salary Journals from Psiber Payroll and validating / posting

Commission journals.

Advantageous

Retail / FMCG or inventory-heavy environment experience.

Exposure to WMS / ERP integrations (Arch / ADOR) and GRN accruals / clearing.

Diploma / Certificate in Bookkeeping / Accounting.

Familiarity with Psiber Payroll exports / mapping and Arch commission reporting.

Competencies

High integrity, trustworthy, attention to detail, and accountability.

Problem-solver who drives recon differences to root cause and prevents recurrences.

Clear communication and stakeholder management (Stores, DC, Procurement,

Production / Manufacturing, HR / Payroll, Suppliers).

Deadline-driven with strong personal planning and checklist discipline.

Team Player

KPIs

Month-end BS recon pack completed & signed by WD+4.

Zero unreconciled

AP age analysis.

Payroll & commissions

Clean audit on BS / AP / payroll sections

Payment accuracy & timeliness.