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Fleet and Assets Administrator

Fleet and Assets Administrator

NACOSACenturion, Gauteng, South Africa
17 days ago
Job description

Overview

Job title : Fleet and Assets Administrator

Job Location : Gauteng, Centurion

Deadline : November 15, 2025

About NACOSA : NACOSA (Networking HIV, AIDS Community of Southern Africa) is a leading non-profit organisation working in communities across South Africa. It focuses on building strong, resilient organisations and communities to respond effectively to HIV, AIDS, TB, gender-based violence (GBV), Human Rights, and broader public health and social challenges.

Responsibilities

  • Provide operational support to NACOSA and implementing partners for the day-to-day use of fleet vehicles, equipment, and facilities.
  • Coordinate the setup, maintenance, and user training of specialised vehicle systems (e.g., waste management, clinical compartments).
  • Ensure compliance with fleet regulations, safety standards, and organisational policies.
  • Monitor vehicle usage, coordinate maintenance, and manage tracking systems to detect misuse or unsafe driving.
  • Maintain accurate asset records, including laptops, furniture, and medical equipment, across all offices.
  • Conduct regular asset audits, coordinate transfers / disposals, and support procurement planning.
  • Support fleet and asset budgeting, and assist with cost tracking, claims, and financial reporting.
  • Update trackers and prepare regular reports on vehicle servicing, licensing, driver behaviour, and asset utilisation.
  • Collaborate with Finance, IT, and Procurement teams to streamline processes and ensure accurate documentation.
  • Perform ad hoc administrative tasks and stand in for colleagues or managers when needed.

Job Requirements

Required qualifications, skills and experience

  • Post-Matric qualification in Fleet Management, Logistics, or related field.
  • Bachelor's degree advantageous.
  • Minimum 3 years’ experience in fleet and asset administration.
  • Knowledge of vehicle maintenance, repair scheduling, tracking systems, and health & safety regulations.
  • Experience in NGOs, healthcare, or pharmaceutical sectors is beneficial.
  • Proficient in MS Office; ERP / finance systems (e.g., Netsuite) experience an advantage.
  • Fluent in English and at least one other South African language (African language preferred).
  • Valid Code C1 driver's license with no endorsements.

    • Key Competencies and Attributes

  • Strong communication and organisational skills.
  • Attention to detail and problem-solving ability.
  • Analytical thinking and information gathering.
  • Ability to work collaboratively in a team.
  • Action-oriented with good planning skills.
  • Experience in transportation / logistics roles.

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    Administrator • Centurion, Gauteng, South Africa