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Office Manager Remote Work (Within SA)

Office Manager Remote Work (Within SA)

SoluGrowth (Pty) LtdStellenbosch, Western Cape, South Africa
30+ days ago
Job type
  • Remote
Job description

Office Manager

We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations. The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members. The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner.

This is a 3 months contract role. (Remote in SA)

RESPONSIBILITIES

  • Day-to-day procurement activities, including creating Purchase Orders.
  • Handling travel and accommodations bookings for employees.
  • Scheduling meetings and coordinating events as needed.
  • Receiving invoices and scanning them to Sharepoint for record-keeping.
  • Distributing local documentation and ensuring its accuracy and completeness. Engaging with local parties on a face-to-face basis as necessary.
  • Providing coverage for the local reception desk when required.
  • Managing incoming telephone calls and emails, relaying messages promptly.
  • Scanning office documentation to our online filing solution for easy access and organization.
  • Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.

QUALIFICATIONS & EXPERIENCE

  • Bachelor's degree in business administration or relevant field preferred.
  • Proven experience in office management or administrative roles.
  • Familiarity with procurement processes and Purchase Order management systems.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy in completing tasks.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Excellent communication skills, both verbal and written.
  • Ability to work independently with minimal supervision.
  • Flexibility and adaptability to changing priorities and responsibilities.
  • Experience in a similar role.
  • Knowledge of document management systems and online filing solutions.
  • Previous experience providing support to remote team members or working in a global organization.

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    Office Manager • Stellenbosch, Western Cape, South Africa