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Executive Assistant | Real Estate - 37349914461

Executive Assistant | Real Estate - 37349914461

SomewhereWorkFromHome, KwaZulu-Natal, South Africa
30+ days ago
Job description

Somewhere Cape Town, Western Cape, South Africa

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Somewhere Cape Town, Western Cape, South Africa

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Executive Assistant - Real Estate (Remote)

Executive Assistant - Real Estate (Remote)

Location : Latin America or South Africa (working U.S. Eastern Time hours)

Type : Full-Time

Compensation : $1,000-$1,400 USD / month (based on experience)

About The Role

We are looking for a proactive, detail-oriented Executive Assistant to support a real estate entrepreneur managing multiple ventures across brokerage and development. This is a full-time, remote role for someone who thrives in a fast-paced environment and is eager to work directly with a business decision-maker.

Your focus will be on streamlining operations, overseeing admin workflows, and ensuring smooth management of business relationships and deal pipelines. You’ll serve as a critical partner, helping to increase efficiency and enable business growth.

Key Responsibilities

  • CRM Management : Maintain and update the HubSpot CRM with accurate contact data, deal progress, and activity logs
  • Pipeline Oversight : Monitor active deals and follow-up lists to ensure nothing falls through the cracks
  • Inbox & Calendar Management : Coordinate meetings, manage communications, and prioritize time-sensitive tasks
  • Market Research : Research prospective clients, development opportunities, and real estate trends
  • Admin Support : Create and maintain punch lists and ensure timely execution of action items
  • Marketing Assistance : Prepare basic materials such as property summaries and one-pagers as needed
  • Operational Efficiency : Support the day-to-day operations of a growing real estate business

Requirements

  • 2+ years of experience in an Executive or Operations Assistant role
  • Excellent English communication skills (written and spoken)
  • Strong experience with HubSpot CRM or similar platforms
  • Highly organized, self-motivated, and detail-oriented
  • Able to prioritize and manage multiple moving pieces with minimal oversight
  • Comfortable working full-time U.S. Eastern Time hours (8 : 00 AM-6 : 00 PM preferred)
  • Previous exposure to real estate or fast-paced entrepreneurial environments is a plus

    • Tools You’ll Use

  • HubSpot CRM
  • Google Workspace (Gmail, Calendar, Docs, Sheets)
  • Project management and scheduling tools as needed

    • Seniority level

    Seniority level

    Entry level

    Employment type

    Employment type

    Full-time

    Job function

    Job function

    Administrative

    Industries

    Staffing and Recruiting

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    Executive Assistant • WorkFromHome, KwaZulu-Natal, South Africa