The Assistant Project Manager plays a pivotal role in supporting the Project Manager with the day-to-day
operations, maintenance, and strategic management of the estate landscaping areas that forms part of the
Waterfall Country Estate portfolio. This position ensures that all activities are executed efficiently, in alignment
with company standards, and with a strong focus on client satisfaction and operational excellence.
KEY RESPONSIBILITIES :
The Assistant Project Manager will be responsible for the following :
Client & Stakeholder Engagement
- Maintain close communication with clients and subcontractors to ensure alignment and responsiveness.
- Represent the Project Manager in client meetings and site inspections, fostering professional relationships and trust.
Operational Planning and Oversight
Assist with resource planning and allocation to meet project timelines and service standards.Monitor work progress and ensure timely completion of tasks and projects.Manage and coordinate a team of supervisors, ensuring effective deployment of personnel andequipment.
Reporting and Documentation
Contribute to the preparation and submission of weekly and monthly progress reports.Maintain accurate records including inventory, weather data, maintenance procedures, pesticideapplications, and compliance documentation.
Policy & Compliance
Uphold and enforce company policies, procedures, and the code of conduct under the guidance of theProject Manager.
Ensure all operations comply with environmental and administrative standards.Staff Development & Supervision
Train, direct, and supervise staff responsible for landscaping maintenance and estate operations.Support the Project Manager in planning and executing maintenance and project work, applyingagronomic, horticultural and administrative expertise to meet long-term goals.
Estate Management & Quality Assurance
Oversee scheduling and routing of personnel and equipment to ensure smooth operations.Conduct regular inspections of the estate and surrounding areas to assess performance and recommendimprovements.
Communicate and obtain approval for any major operational changes prior to implementation.Procurement & Inventory Control
Assist with the acquisition of equipment and supplies within the approved STM budget.Support inventory control processes to ensure availability and accountability of resources.Flexibility & Availability
Be prepared to work outside of standard hours when operational demands require it, including eveningsand weekends.
Any other duties as assigned.MINIMUM JOB REQUIREMENTS :
National Diploma in Horticulture or a related fieldValid driver’s licenceMinimum of 3 years’ experience in project coordination or estate / facilities managementProven experience managing teams and subcontractors on-siteFamiliarity with maintenance planning, resource allocation, and operational reportingExposure to landscaping, golf course maintenance, or large estate operations (preferred)Strong organizational and time management skillsExcellent verbal and written communication, including report writingAbility to interpret and enforce company policies and proceduresProficiency in Microsoft Office Suite (Word, Excel, Outlook) and project tracking toolsSound judgment and problem-solving abilitiesAbility to work independently and collaboratively under pressureHigh level of integrity, professionalism, and attention to detailDemonstrated ability to lead and motivate teamsEmpathetic yet assertive approach to staff supervision and client interactionCommitment to maintaining high operational standards and continuous improvementWillingness to work flexible hours, including weekends or after-hours when required