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Bookkeeping and Admin Assistant -Half Day - Stellenbosch

Bookkeeping and Admin Assistant -Half Day - Stellenbosch

Sagen AdvisoryStellenbosch, Western Cape, South Africa
30+ days ago
Job description

Overview

Sagen Advisory Recruitment Company is recruiting on behalf of one of our esteemed clients for a dedicated Bookkeeping and Admin Assistant based in Stellenbosch . This is a half-day position until February 2026, with the agreement to be reviewed and potentially renewed thereafter. We are seeking a meticulous and organised individual to manage essential financial and administrative tasks for a diverse portfolio of clients. This role is ideal for someone with strong foundational skills in bookkeeping and a proactive approach.

Responsibilities

  • Perform full-function basic bookkeeping duties, including data capturing and processing of financial transactions.
  • Manage debtors' functions , which include invoicing and diligent debt collections .
  • Conduct basic reconciliations for bank accounts, petty cash, and other financial records.
  • Assist with the preparation of necessary documentation for VAT and PAYE submissions .
  • Maintain organised financial records and filing systems , both physical and digital.
  • Potentially assist with basic Company Secretarial (Cosec) tasks over time, as guided.
  • Provide general administrative support to ensure smooth office operations.
  • Liaise with clients as needed regarding their accounts and administrative queries.

Qualifications and Experience

  • Matric (Grade 12) is essential.
  • Additional qualifications or certificates in administration, bookkeeping, or finance are highly advantageous.
  • Minimum of 3 years\' proven experience in a bookkeeping or administrative role, specifically with a focus on basic bookkeeping and debtors management .
  • Proficiency in MS Excel is essential for reconciliations and data management.
  • Experience with accounting software such as Xero and Sage is a strong advantage and highly preferred.
  • A valid driver’s license and own reliable transport are required for potential client visits or office errands.

    • Required Competencies

  • Exceptional attention to detail and accuracy in all data entry and record-keeping.
  • Strong organisational and time management skills to handle multiple tasks efficiently.
  • Excellent interpersonal and communication skills (both verbal and written) for client interaction and internal collaboration.
  • Ability to work effectively under pressure and meet deadlines .
  • Proactive, methodical, and eager to learn new tasks and systems.
  • Ability to work independently with minimal supervision, as well as collaboratively within a team.

    • Remuneration & Working Arrangement

  • Salary : R8 000 - R11,500 per month - depending on qualifications and years of experience.
  • Benefits : R500 travel expense reimbursement + R500 cell phone expense reimbursement per month.
  • Work Day : This is a half-day position until February 2026 . The agreement will be reviewed and potentially renewed thereafter.
  • Flexibility : The client is open to discussing flexible hours (e.g., 4 or 5 hours any time during working hours) but would prefer consistency (e.g., 08 : 00-13 : 00 / 09 : 00-14 : 00) if possible. This can be discussed further during the interview process.

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    Admin Assistant • Stellenbosch, Western Cape, South Africa